Expense management software to digitize & automate expenses

The best expense management software in India to transform your accounting department by automating your entire business expenses. Take control instead of chasing lump sump payments and paperwork at the end of the month. With corporate expense management solution tailored to your business needs, you can automate, simplify, and streamline your financial processes.

CoinDCX logo
MX Player logo
MPL Logo
Crayon logo
Polygon logo
Mensa brands logo

Trusted by finance teams at startups to enterprises.

Meet our customers

Manage business expenses with corporate cards

Departments and financial teams spend a lot of time approving expense claims. Equip your staff with smart corporate cards that are integrated with your expense management software instead of tracking every penny spent from a single account. These cards have their own ledger categories so you can readily categorize them as soon as a card is swiped.

Smart corporate cards

Unlimited virtual cards

Manage online payments by creating unlimited number of virtual cards. Customize to a vendor, an employee, or even a department. These cards have the same functionality as physical cards, with the extra benefit of being immediately useable. Limits can always be set to keep your spending under control.

Physical cards

Issue customized physical cards to your travelling employees. With built-in expenditure rules, you can keep track of every payment and automatically collect unpaid receipts in real time.

Streamline employee reimbursements

Simplify the dreaded reimbursement process for employees with the expense management software. Employees who make one-time out-of-pocket payments can submit reimbursement requests immediately through the platform.

Approvers can promptly authorize an expense claim by attaching receipts and details. Employees can also get reimbursed for their mileage!

Out-of-pocket expenses

Manage software subscriptions efficiently

Our expense management software India option will allow you to manage global subscriptions. SaaS payments are significantly easier to administer remotely using virtual cards. Cards can be generated for both one-time and recurring payments.

Simply load the payment gateway and enter the card number. These cards keep track of spending as they happen and can be refilled as needed. With individual cards for each subscription, accounting becomes even faster.

Subscription management with virtual cards

Set custom multi-level approval workflows

Set up unique, multi-level permission policies on Volopay expense management software to get rid of all of it. Maker-checker systems allow you to set up multi-tier approvers (up to five tiers) to ensure that spending is tracked.

For requests above a specific amount, auto-decline rules can be defined. Furthermore, these approvals can be done remotely and instantaneously, reducing the amount of time spent waiting.

advanced multi-level approvals

Sync transactions and spend data in real-time

Stop expecting your end-of-month statement to surprise you. Sync expenses in real-time to keep track of your spending as soon as a payment is made. It might be from one of the AP accounts or a card. 

For better expense reporting, expenses are logged quickly and synched to the ledger. Transparency regarding payment frequencies and amounts becomes much easier to implement.

Track every spending in real-time

Control spend before it even happens

Forget about having to overpay. Specific controls and expense policies allow you to keep track of your spending before it happens. The only expense management software in India to give you the option to set company-wide spending policies, with departmental customizations.

Payments that exceed specific thresholds can be subject to auto-decline restrictions. Multi-level approvers also allow you to delay and double-check payments before they go through.

spend control

Impose a smarter spending culture

Control and policy awareness go hand in hand with better expense management software for business. Allowing approvers, policies, and live-tracking of all expenses makes it easy to secure your company's funds.

Your employees, too, have a certain level of accessibility. Receipts can be directly submitted to the site, and reimbursements can be claimed. Employees can request funds for their cards at any time and from any location.

Spend smarter with proactive control

Financial stack for business

No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.

Corporate Cards

Empower your employees with physical and virtual cards

Expense Management

Manage and track every dollar that leaves your company

Business Bank Account

Open a global account with multi-currency payments.

Accounts Payables

Manage vendors, approve invoices and automate payments.

Accounting Automation

Save hours daily, and close your books faster every month.


Integrate with the all the tools and software that you use daily.

Learn more about our expense management software

Switch from having to use multiple tools and systems to a single, more modern, organized, and consolidated expense management software for business. Bring approvals, corporate cards, account payments, employee expense reimbursements, accounting automation, and many more under a single roof.

Multi-level approvals

Multiple approvers ensure that no single individual is liable for an expense and that all payments are well-checked and thoroughly verified. Payments, reimbursement sanctions, policy enforcement, and card reloading can all be assigned to up to five approvers on Volopay. Before approving, they can also seek information or flag errors to ensure that no data is missing during the accounting process. The only expense management software in India to redefine the way businesses gain complete control over every rupee being spent.

Employee reimbursement

Enabling employees to request reimbursement for out-of-pocket expenses on the employee expense management software makes the process much easier to manage, rather than allowing them to be intimidated by week-long procedures. They only need to file a receipt and include payment information; approvers must then check and approve the refund. Money is immediately transferred to their bank account, thereby making the entire process easy and quick.

Subscription management

Virtual cards can be generated for each vendor so that you can precisely allocate funds and identify who was paid how much money with just one glance at an expense report. This also allows you to handle cross-border vendors and halt payments for subscriptions that have been forgotten. One-click solution to all SaaS subscription management situations that businesses struggle with.

Real-time visibility

Admins, accountants, and managers can see the movement of your business funds as they happen with real-time insight. You always have control over how your company's money is spent, so you don't have to worry about shocking expense reports or significant debt. Before it's too late, know every detail of every rupee spent, approve it fast, or freeze it. 

FAQs on expense management

News and latest updates

Read up on snippets of the latest news and updates on expense management in India. 

The Economic Times
RBI data hint at strong consumption revival

Despite being a seasonally weak period, August payments data from the Reserve Bank of India (RBI) set new records, pointing to a strong revival in consumption. The Unified Payments Interface (UPI) platform processed transactions worth more than ₹10.73 lakh crore in August, up 68% from the year earlier.

26 Sep 2022
Payment approval features
What does dual approval mean in business payment systems?

Dual approval or dual authorization works on one simple premise - that there must be two entities or individuals that must be involved in the approval, rejection process. These two entities iare known as the maker & the checker.

27 Sep 2022
Expense approvals
Benefits of maker checker workflow for expense approvals

 1. The need for manual collaboration is minimized, 2. Alongside maker checker workflows you get a complete package of the perks of automation, 3. Increased efficiency.

27 Sep 2022
Expense management benefits
Benefits of having expense approval workflow for your business

1. Reduce costs, 2. Can assign multiple approvers who can approve one after another, 3. Faster reimbursement, 4. Accounting department knows every detail about the claim, 5. Employee satisfaction.

27 Sep 2022

Bring Volopay to your business

Get started now
Get started now