Real-time monitoring of your business expenses
Spend visibility is required in any corporate cost tracking programme. Instead of spending time on monthly statements, Volopay allows you to see all of your expenses in real time. From cards to accounts payable to reimbursements, everything is in the same place, as soon as it occurs.
Trusted by finance teams at startups to enterprises.
Instant business-wide visibility
From the minute you sign up for Volopay's simple employee expense tracking software, you'll be able to see all of your company's expenses on a single dashboard.
With just one click, you can check employee expenditures, corporate card usage, and your business credit line. At any moment, you can access expense reports and insights. Sync all of your spending sources into one spot to get a complete picture of your spending.
Real-time spend visibility of virtual cards
Card spending is no longer a mystery when you have all-in-one cost tracking software. You can see your spending on all of your company cards, both virtual and physical, with the sync tool. You can sort the information by employee, department, vendor, or transaction.
Auto-reconciliation of budgets and actuals
Budget forecasting can only be done effectively if there is an existing budget to compare actual expenditures to. This is managed by spending visibility. Expense reports are accessible at any time and provide an up-to-date picture of the company's expenses.
These allow you to ensure that all departments are operating within a budget and also help you create future budgets. The finance department does not need to intervene every time something goes wrong.
Streamlined reporting of spending
Our employee expense tracking software simplifies the process of reporting company-wide spending. You can get a thorough report for each and every expense your employees or departments have incurred.
This can include things like a purchase order, a vendor invoice, subscriptions, transfers, and even corporate cards. Reconciliation is automatic because the solution provides complete spend visibility. If your accounting software is integrated, closing the books is also faster.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
Learn more about our expense tracking software
A comprehensive approach to budgeting and expense control. Volopay brings all parts of your expense management together in one spot, from cards to bills, reimbursements to accounting.
Employee physical cards
To improve your employees' access to company funds, provide them smart physical corporate cards. Reimbursement headaches are no longer an issue. Rather, transfer funds to the card right away and keep track of any expenditure as it occurs. With proactive spend controls, you may establish the card budget and approval workflow.
Virtual cards
Better control over payments made to distant vendors and SaaS subscriptions. Create an infinite number of virtual cards in seconds to make online buying a breeze. These virtual cards, which can be used for international transactions, allow your business to expand overseas without worrying about duplicate payments or lost receipts.
Automate accounting
To ensure rapid bookkeeping, you can integrate your expense management software with your accounting software. Volopay integrates with Xero, Quickbooks, Netsuite, Deskera, and a slew of other accounting applications. Simply set it up and let your ledger update your books automatically for all reconciliation and compliance.
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FAQs on real-time visibility
On the Volopay platform, all expenses, vendor payments, remittances, and subscription payments are subject to expense and approval policies, as well as multi-level approval workflows that allow you, the admins, to keep track of every spend and transaction. It enables you to verify, approve, or prohibit transactions, guaranteeing that every dollar leaves the organisation is tracked. Expense reports are accessible at any time and provide an up-to-date picture of the company's expenses.
Yes, you can create exact spend controls on each virtual and physical card you use with Volopay to prevent out-of-policy transactions and ensure expense policy compliance. Set spending rules, and any transactions that don't follow them will be rejected immediately by your company's virtual cards. To ensure that all of your expenses and transactions are in line, set up several approvers and develop an approval workflow. As needed, approve or deny, and acquire a detailed picture of who, what, when, and how each expenditure is made.
Yes, using ledger structure and accounting triggers, our expense management software can automatically categorise items like vendors, transaction categories, tags, and tax codes. Create unique mapping rules for each of your critical accounting fields, merchants, departments, and other entities. Simply upload your chart of accounts, and we'll categorise and sync everything in your ledger for you instantly.