Reimburse your employees instantly for out-of-pocket expenses
Volopay provides Indian businesses with the expense reimbursement software they require. Instead of stacking a big pile of receipts and claims, employee reimbursement software allows you to automate the entire process.
It merely takes one click to upload a receipt, which is then approved quickly. Your employees will be able to manage their business spending properly without having to wait months for payment.
Trusted by finance teams at startups to enterprises.
Organize employees' out-of-pocket expenses
For a variety of reasons, such as incidentals, office expenses, client meetings, petty cash, or even transportation, your employees may be required to pay out-of-pocket. Every claim can be reimbursed instantly with Volopay's employee expense reimbursement software.
Indian businesses can use Volopay's expense reimbursement software to ensure that their staff use company funds for all business expenses rather than their own.
Faster reimbursements
Employees can use the automatic employee reimbursement software to access their dashboard and request reimbursement immediately. With a simple click, administrators can initiate reimbursement to their bank accounts. Push notifications make it easy to obtain faster approvals and more information.
Easy integration
With advanced integration, you can get your bookkeeping done faster. Sync ledgers quickly and transport data to the accounting system, thereby reducing the cost of expense processing.
Real-time visibility and control
With employee reimbursement software, you can keep track of every expense claim and refund in real time.
Admins and employees receive push alerts and real-time updates of the approval process as soon as a claim is submitted to avoid any delays in reimbursement.
Automatically enforce policy compliance
Employee expense reimbursement software can help finance departments ensure that expense policies are followed even when out-of-pocket expenses are incurred. Expense claims that are not in compliance with the policy will be immediately refused. Only those that meet the policy's requirements are considered for approval.
Additionally, you may create required fields for employees so that the approval process is not slowed and information is provided to the relevant approvers.
Advanced multi-level approval workflows
With the employee reimbursement software, administrators can design multi-level approval workflows. This makes it easier to route claims to the approval queue automatically.
These approval queues also compensate for absences, ensuring that reimbursements are processed as quickly as possible. Any of the approvers can seek for more information from employees to ensure that the expenditure is compliant with policy.
Centralized platform for all claims
All submissions, including employee expenses, reimbursements, bill payments, and card transactions, may be accessed, validated, and expense reports managed in a single platform.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments.
Manage vendors, approve invoices and automate payments.
Save hours daily, and close your books faster every month.
Integrate with the all the tools and software that you use daily.
Learn more about our employee reimbursement software
Volopay offers advanced invoice management, accounting integrations, smart corporate cards, and employee cost reimbursement features. You can get all of your financial requirements fulfilled in one place.
Multi-level approvals
You don't have to rely on late payments any longer. Our comprehensive approval workflows are ideal for Indian teams' who are in need of an expense reimbursement software. Ensure that all data is reconciled quickly and in accordance with the company's expenditure policy.
Real-time visibility
There will no longer be any ambiguity. You may set up your expense reporting system so that you are aware of every detail of each transaction as it happens. Know where your company's dollars go, why they go there, and when they go there. With real-time expense reporting and reconciliation, closing the books is much faster.
Corporate travel
Corporate travel has now become a lot less difficult. Volopay has collaborated with TruTrip to let you book all of your corporate travel, including flights, concierge, hotels, and taxis, directly from your accounts payable wallet. Expense reimbursement software in India allows employees to claim money and mileage spent on company trips.
Accounting automation
Using a secure and simple accounting system, you can close your books faster. Integrate your accounting software with your Volopay account to ensure that all transactions are linked in real time and that you aren't wasting time manually entering information. Because of the two-way interface, all of your data is maintained up to date.
FAQs on employee reimbursements
Approvers can now detect duplicate claims and reject them before any funds are deducted. A thorough claims history also prevents duplication of claims.
Employee expense reimbursement software has an approval process. An employee can go to the claims section and start filing a claim with the click of a button. The vendor's identification, the amount, and a payment receipt must all be included. After it's been submitted, it goes via an approval queue. As soon as the final approval is received, the money is transferred to the employee's bank account.
Yes, all claims in the expense report and ledger can be reviewed using a filter. If you're an admin or approver, you may also examine the claims history in your notifications and alerts log.
Simply attach the receipt and the employee reimbursement software will decide whether it is legitimate or not. You have the option of adding more details to line items if the approver asks more information. In contrast, the claim method allows you to simply add a single receipt and the total amount.
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