Mobile expense reporting for corporate travel management

Check with a frequent traveler of your company. They will show you piles of bills they collect and explain what they go through after every trip.

They have to enter every receipt detail, bill amount, and reimbursement account detail in the form and wait for the next person to look at it. But if they have a mobile application, they can skip this and submit the report in seconds. 

Mobile applications come with a scanning option. They can scan the bill, upload it, and fill in other fields to submit a report.

Hotel reservations, airline tickets, or any other documents can be uploaded for reference. Travelers don’t have to carry the bills all the time and finish this on the go.

It’s not real-time expense reporting unless the expenses are recorded in the same instance. With a travel expense reporting mobile application, your employees can upload receipts anytime, even while traveling.

Some applications allow offline uploading, too, which gets synced when it's connected to the internet. 

An employee can send the expense report to the finance team right after the spending. It inculcates the habit of traveling employees to submit on-time reports. This is the simplest solution to expedite the arrival of reports.

The expense and travel policy is the foundation of corporate travel management. This is important to know what expense is allowable and what is not.

In order to not exceed your travel budget, expenses for reimbursements must be capped correctly. Also, when an employee submits a report for a wrong expense, that must be identified. 

If you have a mobile expense reporting application, it automatically picks unallowed expenses out. Without having to make presentations for employees to spread awareness, you can enforce policies on travel costs.

If your company has hotel or airline preferences, that can be shown to employees.

Expense reporting is full of manual work. In such cases, errors are inevitable. Your employee would have sent the right information.

But if it’s captured wrongly on the way, it can ruin the entire process. Maintaining paper records or spreadsheets where there is a huge pile of data will only lead to further chaos. 

An automated mobile application captures data as it is and passes it through the network to the consecutive authorities.

There is also a cost associated with printing papers and maintaining storage files. To reduce manual administrative burden and increase accuracy, automation and digitization are mandatory.

Instead of maintaining documents and expenses separately, storing them together works better for finance teams to check and authorize.

Expense reporting documents are crucial during taxation. Hence, the details and documents must be stored in a proper place for a long time. Travel expense reporting applications can be that centralized space for you. 

Also, employees don’t have to check with different departments to know the status of their applications. They can come back to the same place where they submitted the request in the first place.

It also gives other privileges like the ability to sort out expenses based on travel categories or organize them based on date, department, and other factors.

Filling expense reports every day is not the primary task of employees. They shouldn’t be wasting more than half an hour on this.

The same goes for the administrative teams that handle corporate travel management. Enabling automated management of records and authorizing receipts as they come gives more space to breathe for finance professionals.

Thus, they can focus on other important tasks and be the backbone of the company. Also, finance executives look into the details and insights to understand if the budget works and how much is actually spent on travel expenses.

An expense reporting application can get this for them without spreadsheets or lengthy formulas. 

Mileage tracking is an option that can be added to the travel expense reporting mobile application. Expense fraud is becoming more prevalent, with employees submitting falsified documents with exaggerated numbers.

For companies that reimburse mileage expenses, this is golden as the mobile app shares precise mileage covered by the employee.

By connecting the app with the GPS and enabling this option, employees don't have to enter any values and let the system do it.