Reimburse your employees instantly for out-of-pocket expenses

Let your employees claim easily by clicking the receipt and submitting it for review. You, and your spenders, can efficiently manage out-of-pocket expenses alongside card spend in a single expense management software.

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Trusted by finance teams at startups to enterprises.

Meet our customers

Consolidate out-of-pocket expenses

Reimbursements for incidentals, cash, mileage, and others are tracked against budgets with real-time updates.

Consolidate out-of-pocket expenses

Instant reimbursements

Simply add your employee bank details and pay directly to the bank accounts, with just one click.

Smooth integration

Sync the reimbursements to your accounting software and reduce expense-processing costs.

Full visibility and control

The employee reimbursement software allows you to track every expense claim and reimbursement in real time – both the employee and the admin. 

As soon as a claim is submitted, both parties receive push notifications and real-time updates of the approval process to avoid any kinds of delay in reimbursement. 

Real-time visibility

Policy compliances and checks reinforced

With the employee expense reimbursement software,finance departments can ensure that expense policies are met, even with out-of-pocket expenditure. Any claims that go against the expense policy are automatically declined. 

This way only the ones that fit the policy are submitted for approval. Moreover, you can set mandatory fields for employees so that there is no delay in the approval workflow, and information is correctly routed to the line of approvers.

Enforce policy checks

Advanced multi-level approval queues

The employee expense reimbursement software lets admins design a custom approval workflow. This helps to automatically route claims to the approval line. 

These approval queues also account for absences so that reimbursements are not left on hold for long periods of time. Any of the approvers can also request additional information from employees to ensure that the expense is compliant with policy.

multi-level approvals

Centralized platform for speedy claims

From staff expenses, reimbursements, bill payments to card transactions, access all submissions, validate claims, and maintain expense reports in a single place.

Centralized expense claim system

Financial stack for business

No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.

Corporate cards

Empower your employees with physical and virtual cards

Expense management

Manage and track every dollar that leaves your company

Business Bank Account

Open a global account with multi-currency payments.

Accounts Payables

Manage vendors, approve invoices and automate payments.

Accounting Automation

Save hours daily, and close your books faster every month.


Integrate with the all the tools and software that you use daily.

Learn more about Volopay

Volopay combines approvals, corporate cards, bill payments, expense reimbursements and accounting automation into one single platform.

Multi-level approvals

Equip your teams with secure physical VISA cards with built-in controls that will enable them to make payments at any store.

Real time visibility

Design your expense reporting system so that you get to know where, when, and why of every spend.

Corporate travel

Volopay offers an intuitive end-to-end corporate travel booking platform.

Accounting automation

Safeguard your accounting structure—from card swipe to closed books—with world's fastest accounting integrations with direct integrations and real-time sync.

Customer stories

Volopay provides your business with the perfect financial control centre. Don't take our word, let our customers tell you how we empower their organisation.

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Volopay helped BukuWarung in managing their expenses across different countries.

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Volopay helped Deputy smoothly integrate with an accounting system.

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Using Volopay, AdCombo eliminated the hurdles of cash flow management.

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