Reimburse your employees instantly for out-of-pocket expenses

Let your employees claim easily by clicking the receipt and submitting it for review. You, and your spenders, can efficiently manage out-of-pocket expenses alongside card spend in a single expense management software.

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Trusted by finance teams at startups to enterprises.

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Consolidate out-of-pocket expenses

Reimbursements for incidentals, cash, mileage, and others are tracked against budgets with real-time updates.

Consolidate out-of-pocket expenses

Instant reimbursements

Simply add your employee bank details and pay directly to the bank accounts, with just one click.

Smooth integration

Sync the reimbursements to your accounting software and reduce expense-processing costs.

Full visibility and control

The employee reimbursement software allows you to track every expense claim and reimbursement in real time – both the employee and the admin. 

As soon as a claim is submitted, both parties receive push notifications and real-time updates of the approval process to avoid any kinds of delay in reimbursement. 

Expense tracking and visibility

Policy compliances and checks reinforced

With the employee expense reimbursement software,finance departments can ensure that expense policies are met, even with out-of-pocket expenditure. Any claims that go against the expense policy are automatically declined. 

This way only the ones that fit the policy are submitted for approval. Moreover, you can set mandatory fields for employees so that there is no delay in the approval workflow, and information is correctly routed to the line of approvers.

Enforce policy checks

Advanced multi-level approval queues

The employee expense reimbursement software lets admins design a custom approval workflow. This helps to automatically route claims to the approval line. 

These approval queues also account for absences so that reimbursements are not left on hold for long periods of time. Any of the approvers can also request additional information from employees to ensure that the expense is compliant with policy.

Multi-level approvals

Centralized platform for speedy claims

The Volopay reimbursement module is built into the same expense management platform, so employees can submit claims from the same place where they make payments. Moreover, as an admin or a manager, you can access all submissions and approvals—staff expenses, reimbursements, bill payments, and card transactions—from the same dashboard, both on the website and the mobile app.

Centralized expense claim system

Financial stack for business

No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.

Corporate Cards

Empower your employees with physical and virtual cards

Expense Management

Manage and track every dollar that leaves your company

Business Bank Account

Open a global account with multi-currency payments

Accounts Payables

Manage vendors, approve invoices and automate payments

Accounting Automation

Save hours daily, and close your books faster every month


Integrate with the all the tools and software that you use daily

Learn more about Volopay

Volopay combines approvals, corporate cards, bill payments, expense reimbursements and accounting automation into one single platform.

Multi-level approvals

Equip your teams with secure physical VISA cards with built-in controls that will enable them to make payments at any store.

Real time visibility

Design your expense reporting system so that you get to know where, when, and why of every spend.

Corporate travel

Volopay offers an intuitive end-to-end corporate travel booking platform.

Accounting automation

Safeguard your accounting structure—from card swipe to closed books—with world's fastest accounting integrations with direct integrations and real-time sync.

Customer stories

Volopay provides your business with the perfect financial control center. Don't take our word, let our customers tell you how we empower their organization.

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Volopay helped BukuWarung in managing their expenses across different countries.

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Volopay helped Deputy smoothly integrate with an accounting system.

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Using Volopay, AdCombo eliminated the hurdles of cash flow management.

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