Make more of your invoice management system
Move invoices from intake to approval, payment, and accounting sync without stitching together separate tools or manual handoffs.
Invoice management that covers the full payment cycle
Transparent FX costs
Same-currency payments avoid currency conversion. When conversion is required, applicable exchange rates are shown as part of the international payment process.
Catch potential duplicate bills before payment
Volopay compares details such as vendor name, total amount, invoice date, and due date to flag potential duplicate submissions for review.
Keep accounting records ready for close
Vendors and verified payments sync with QuickBooks, NetSuite, Xero, and Zoho Books, including category, department, and project coding.
Pay in 60+ currencies across 180+ countries
Send payments through ACH, domestic wire, FedNow, SWIFT, or local bank rails in your vendor's own country, and their statement still shows your company name.
Spot duplicate bills in an instant
Magic Scan reads each invoice and captures the details without manual entry. Volopay checks new bills against earlier submissions, including invoices with small changes. A visible warning follows the bill through approval and payment.
Pay globally without exorbitant FX fees
Pay vendors across 180+ countries in more than 60 currencies through local and international payment methods. Same-currency payments avoid FX conversion, while cross-border transfers use Airwallex and partner-bank rails. Vendors also see your business name on their bank statement.
Keep accounting records ready before month-end
Volopay sends vendor records and verified payments to the accounting software your team already uses. Each transaction carries its existing category and project coding. Smart Memo also creates clear descriptions that are ready for review.
Take control of your invoice process
More control over the work surrounding every invoice
Approval paths that follow your internal rules
Build multi-level workflows with the reviewers each invoice requires. A payment moves forward only after every required approval has been recorded.
One destination for incoming vendor bills
Collect invoices through a dedicated Volopay email or connected sources. Finance teams can organize each submission before the review process begins.
Payment schedules built around available cash
Schedule an approved invoice for later or automate recurring vendor payments. Upcoming obligations remain visible without relying on spreadsheets or calendar reminders.
Invoice details checked against the PO and receipt
Match each invoice to its purchase order and delivery receipt, so amounts and quantities line up before payment goes out. A mismatch gets flagged for review instead of slipping through as an approved bill.
Purpose-built for faster, safer invoice operations
As invoice volume rises, data entry and approval follow-ups can consume the team’s week. Volopay supports automated invoice processing from capture through payment, helping finance teams handle larger workloads while keeping every required check in place.
Businesses working with overseas suppliers need more than a basic bank transfer. Volopay supports international vendor payments across 180+ countries, with local and SWIFT options available for different currencies, destinations, and settlement requirements.
Invoices tied to purchase orders require an additional layer of review. Volopay supports two-way and three-way invoice matching to compare billing details with purchase documents and flag discrepancies before an incorrect amount reaches the payment stage.
Why go the Volopay way?
Manual/legacy approach | The Volopay approach |
|---|---|
Invoices arrive through scattered inboxes, folders, and accounting systems | Magic Scan captures invoice details and brings bills into one centralized workflow |
Duplicate invoices surface only after payment or during reconciliation | Potential duplicate bills are flagged automatically based on matching payment details |
Purchase orders and receipts are compared with invoices by hand | Two-way and three-way matching checks supporting documents and highlights discrepancies before approval |
Approvals are chased through email threads and follow-up messages | Multi-level approval workflows send each invoice to the required reviewers before payment can proceed |
International vendor payments require separate banks, portals, and payment methods | Pay vendors across 180+ countries in 60+ currencies through ACH, FedNow, local transfers, or SWIFT |
Same-currency and cross-border payments are treated under the same FX structure | Same-currency payments avoid conversion, while FX applies only when the client or vendor currency changes |
They loved Volopay, you will too
Carry invoice data straight into your books
Connect Volopay with the accounting and ERP systems your finance team already uses. Approved invoices, payment records, and related transaction data can sync across automatically, reducing duplicate entry and keeping your records consistent from approval through reconciliation.
Connect with: Xero, QuickBooks, NetSuite, Zoho Books
Bring Volopay to your business
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FAQs
Invoices can arrive through a dedicated inbox, be checked for potential duplicates, move through configured approval workflows, and sync with supported accounting software. This reduces manual entry across the invoice-to-payment process.
Yes. OCR captures invoice details, duplicate checks run automatically, approval workflows route bills to the right reviewers, and verified payment data can sync with your accounting system.
It covers the full cycle- capture, approval, payment, and reconciliation- in one platform, across 60+ currencies and 180+ countries, without needing separate tools for banking, cards, and accounting sync.
Yes. Approval workflows, vendor payments, and accounting sync scale with your team, so a growing finance function can add complexity later without switching platforms or rebuilding its invoice process from scratch.
Yes. Build multi-level approval paths by department, role, or amount, and every invoice routes to the right reviewers automatically, with no manual forwarding or follow-up needed to keep it moving.
Yes. It syncs with QuickBooks, Xero, NetSuite, and Zoho Books, carrying over category, department, and project details, so your books stay current without any manual re-entry.
Yes. Volopay doesn't hold your funds directly, payments run through Airwallex and partner banks, and every transaction stays traceable from invoice to payment, with duplicate and mismatch checks built in.
Yes. The entire invoice cycle- submission, approval, payment, and reconciliation- runs from one dashboard accessible from anywhere, so a distributed finance team can review and approve without being in one office.