Expense management software made easy, fast and safe
Digitalize and automate your financial processes and get your business expenses under your control while you free your teams to do their best!
Trusted by finance teams at startups to enterprises.
Smart corporate cards
Stop wasting hours trying to approve expense claims. Use Volopay cards instead. The employee swipes the card and the expense is fully coded and synced into the accounting system.
Instant virtual cards
Create virtual cards with unique numbers to use for online payments. Create a separate card for each subscription/online payment, set a limit on each card, and freeze or block cards at your convenience.
Physical cards
Issue customized physical cards to your traveling employees. With built-in expenditure rules, you can keep track of every payment, limit specific merchants and amounts, and link spends to any department or project.
Out-of-pocket expenses
Had to make a business payment from your own pocket? Manage reimbursements efficiently through Volopay. Submit reimbursement claims for incidentals, cash, mileage—any business expense that didn't make it onto a Volopay card—in seconds. Attach receipts, clarify expenses using the comments section, and streamline approvals. Reimburse your employees directly to their bank account with a single click.
Virtual cards for subscriptions
Generate instant virtual cards for secure online payments, and eliminate risks by using virtual corporate cards that aren’t linked to your company’s bank account. Create burner cards for one-time payments and recurring cards to manage all your online subscriptions from a single dashboard. Keep track of SaaS payments to avoid forgotten subscriptions and double payments from multiple teams.
Effortless expense management at your fingertips!
Set advanced multi-level approvals
Easily design custom approval workflows and automatically route them to one or more approvers in any order. Approval workflows allow certain merchants to be auto-blocked and let you set payment thresholds to control overspending. Create department- and project-specific policy flows. When decision-makers are absent, create workflows that automatically move to next-in-line.
Track spending in real-time
For every transaction that happens, you get to know the where, when, and why of the spend. This introduces a whole new level of spend transparency in your business. Push notifications alert users and managers of transactions made, and payments can be approved and scheduled in advance. Use the mobile app to scan and upload receipts or invoices on the go.
Control spend before it happens
Leverage precise controls to eliminate out-of-policy expenses. Create default company-wide policies, as well as customizable policies for specific departments and budgets. Set spending rules so that your smart corporate cards automatically decline any transactions that don't follow them. Create approval workflows so that some merchants can be blocked, or so that only some merchants are allowed. Even set thresholds and policies for reimbursement claims to manage employee expenses.
Spend smarter with proactive control
Secure your company funds by enabling a multi-level approval policy over every card that you issue to your employees. Employees can request funds on the go and approvers can approve or deny them immediately with a click of a button.
Vendor payments made through the wallet can also be monitored through a thorough maker-checker policy for complete compliance.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
Learn more about Volopay
Volopay combines approvals, corporate cards, bill payments, expense reimbursements and accounting automation into one single platform.
Multi-level approvals
Rewrite your company's spending policy and establish precise approval workflows to handle staff spending, payments, and fund requests.
Employee reimbursement
Let your employees claim easily by clicking the receipt and submitting it for review.
Subscription management
Manage - create, pause, control - recurring payments using virtual cards that are specific to each subscription.
Real-time visibility
Design your expense reporting system so that you get to know where, when, and why of every spend.
Bring Volopay to your business
Get started now