Accounts payable management software to streamline your AP
With Volopay's accounts payable software, manage bill payments, vendor payouts, and process invoices efficiently. With multi-level approval workflows, and access to data in real-time, stay in control of all the process using our accounts payable management software.
Our comprehensive accounts payable software allows you to process and approve invoices in a single platform, thereby automating all the repetitive tasks and reduces manual errors. Experience smoother vendor invoice management with our complete solution tailored to meet your business needs.
Trusted by finance teams at startups to enterprises.
Simple and smooth invoice processing
Submit, process, and approve invoices all in one platform using our accounts payable management software. Our AP automation software lets you track approvals of every payment instantly.
Get access to optical character recognition (OCR) technology to enable easy data scanning, split expenses into multiple line items, and even upload invoices in bulk to cut down the time needed to process invoices.
Efficient vendor management
With Bill Pay, you can easily pay your vendors in more than 130 countries at the lowest prices. Request vendor details easily via email and create or remove vendors in just a few clicks. Each vendor can be assigned an owner and linked to its appropriate department or project.
Create payment approvals that are tailored to your company's needs with our accounts payable software. All your vendor payment history is accessible on a single dashboard.
OCR for automated invoice processing
Volopay’s Magic Scan utilizes advanced OCR technology to revolutionize your invoice processing process. Our cutting-edge accounts payable software automatically captures and processes invoice data, transforming your invoicing workflow into a streamlined process.
Magic Scan extracts essential information from invoices—such as vendor details, invoice numbers, and line-item data—with exceptional accuracy. The software's advanced algorithms continuously learn from past data, enhancing precision and reducing errors over time, ensuring a streamlined and reliable invoicing experience.
Manage your payments through a single portal
By centralizing invoice tracking, Volopay lets you handle all your invoices from one place. Automated approval workflows ensure that no funds leave the company without authorization, thereby reducing the risk of duplicate payments.
After a payment is made, syncing it with your accounting software further minimizes the chances of errors in accounts payable.
Supercharge your AP process with our advanced software solution
Track every spending in real-time
Track all purchase orders and supplier invoices in one place. You get to know the where, when, and why of every spend. This introduces a whole new level of spend transparency in your business.
Access your entire Bill Pay history hassle-free and sync your payment records with your accounting software. Automatically identify and flag duplicate payments to ensure that every expense is accounted for.
Simplify vendor payouts
Assign burner cards to specific vendors with expiry dates for purchasing online goods or services and monitor all your vendor payments from one place. With our accounts payable management software, schedule your vendor payouts and automate any recurring payments to save time.
Any project-specific payment is easily associated with the appropriate project for accurate spend tracking. Even payments that need to be made outside of Volopay can be added and reflected on the platform.
Automated accounting - Almost magical
Volopay syncs beautifully with the accounting software you use daily. So all your expenses sit into your accounting software with just a few checks and clicks, thus helping you close your books 10x faster.
Set advanced rules to automate expense categorization and accounting triggers. You can even continuously sync all accounts payable activities with your accounting software hassle-free—complete with your full synchronization history available at your fingertips.
Streamline your AP process for enhanced efficiency
Super low FX charges
Need to make payments to foreign vendors? No problem! With Volopay you get the lowest imaginable rates for all your FX transactions, thus enabling you to save more on your cross-border payments.
There’s no need to manage multiple accounts just to be able to pay vendors internationally. Get affordable payment fees and competitive rates to centralize all your vendor payments.
Set multi-level approvals
Set up multi-level approvals before processing any payment with accounts payable software. Easily design custom approval workflows and automatically route them to one or more approvers in any order.
Each department or project can have its own approval policy. Paired with the expense comment feature, you’re guaranteed to get utmost transparency on every single payment, no matter which department or project it is made for.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
Volopay AP software for enhanced efficiency
Streamlined workflow
Centralize end-to-end invoice processing with Volopay's accounts payable software to streamline your accounts payable workflow.
Eliminate manual date entry process to achieve a more streamlined and easier process for every employee involved.
Reduced manual labor
Cut down on tedious and manual administrative tasks to empower your team.
With a reduced workload, your employees can work on high-priority tasks that demands more attention.
Regulatory compliance
With Volopay's accounts payable management software, rest easy knowing that non-compliance is less of a concern.
Volopay software automatically flags all suspicious invoices and payment requests, sending you automated notifications for double-checking.
Reduced paper usage
Be environmental friendly by making the switch to an accounts payable automation platform and going paperless.
By doing so, you’ll significantly reduce your paper usage, leading to cost savings and more efficient storage solutions.
Detailed transaction logs
Every transaction made through Volopay accounts payable software are automatically recorded, allowing you to easily access detailed logs.
In just a few clicks, get details of all your transactions.
Faster invoice processing
No more wasting time on slow, manual tasks during invoice processing.
With our accounts payable software speed up the entire process, ensuring timely payments for all your invoices.
How to use Volopay accounts payable software
Onboarding and setup
As a first step, you will need to configure the system and onboard your accounts payable team.
Customize the settings to align with your specific business process and requirements. Volopay can help make the existing process easier
Invoice receipt and capture
Use Volopay MagicScan feature to scan your invoices and capture data instantly, thereby eliminating the need for manual data entry.
By scanning your invoices, software would automatically record your invoice data, all with just a few clicks.
Invoice approval
Route your invoice through approval workflows to ensure all of them are accurately paid for.
Also, ensure you verify your invoice sources to eliminate the possibility of any fraudulent and fake invoices.
Invoice processing
Process verified invoices to ensure timely payments. Perform a 3-way matching through the accounts payable software to improve accuracy and speed up the payment process.
Payment processing
Once an invoice is ready for payment, the next step is payment processing. This step includes creating and scheduling the payment, getting it approved, and then authorizing it for processing.
Volopay's accounts payable management software manages every step seamlessly through a single dashboard.
Reporting and analytics
Leverage the automation features of the software to quickly generate accounts payable reports. Take advantage of the software dashboard to display and analyse your data.
It is recommended to make use of the system's automatic expense tracking and regularly analyse your spending patterns.
Vendor management
Managing invoices for multiple vendors can be challenging without effective vendor management.
Our Accounts payable management software helps to automatically compile vendor details and store their information on a single platform for easy access and streamlined management.
Archiving and compliance
The last thing you want is to lose your accounts payable records. Establish a standardized archiving process to ensure you're always audit-ready.
Volopay will help store all the information in one place, thereby simplifying compliance and record-keeping.
Learn more about Volopay
Volopay combines approvals, corporate cards, bill payments, expense reimbursements and accounting automation into one single platform.
Invoice management
A modern invoice processing software that companies use to make invoice payments to vendors within the country and across borders.
Vendor Payouts
Make domestic & international money transfers at the lowest imaginable rates.
Know more about accounts payable
Uncover the critical differences between accounts payable and receivable to optimize your financial strategy.
Discover how accounts payable automation streamlines processes and enhances financial efficiency for businesses.
Learn how automated bill payments simplify your finances and save time with effortless management.
Bring Volopay to your business
Get started now