Automate your expense reimbursement process
Volopay provides the expense reimbursement software Singapore businesses require. Employee reimbursement software allows you to automate the entire procedure rather than stacking up an enormous pile of receipts and claims.
It only takes one click to upload a receipt, followed by a quick approval process. Your staff will be able to effectively manage their business-related expenses without having to wait months for payment.
Centralize employees’ out-of-pocket expenses
Your employees may be required to pay out-of-pocket for a variety of reasons, including incidentals, office expenditures, client meetings, petty cash, or even transportation. With the help of Volopay's employee expense reimbursement software, every claim can be reimbursed immediately.
With this expense reimbursement software, Singapore businesses can ensure that their employees are using the company funds for all business expenses instead of their own.
Quick reimbursements
Employees may go to their dashboard and seek reimbursement right away using the automatic employee reimbursement software. Admins can initiate reimbursement to their bank accounts with a single click. Push alerts make it easier to get quick approvals and acquire more information.
Easy mileage claims
Effortlessly input both the starting and ending locations and the system will automatically calculate the number of miles traveled. Users have the flexibility to set different mileage rates for different countries, and the ease of visual maps to pin travel distances.
Complete visibility, total control
Track every expense claim with the employee reimbursement software and reimburse in real-time.
To eliminate any delays in compensation, admins and employees receive push alerts and real-time updates of the approval process as soon as a claim is made.
Enforce policy compliance
Finance departments can use employee expense reimbursement software to guarantee that expense policies are followed, even when out-of-pocket expenses are incurred. Expense claims that violate the policy are automatically denied. Only those that comply with the policy are submitted for approval.
Furthermore, you may make essential fields for employees so that the approval procedure is not slowed and information is correctly delivered to the appropriate approvers as well.
Advanced approval workflows
Admins can create multi-level approval workflows with the employee reimbursement software. This aids in the automatic routing of claims to the approval queue.
These approval queues accommodate for absences as well, ensuring that reimbursements are not delayed for long periods of time. Employees can be asked for further information by any of the approvers to confirm that the spending is compliant with policy.
One platform for all claims
Access all submissions, validate claims, and manage expenditure reports in a single platform, including employee expenses, reimbursements, bill payments, and card transactions.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
Why Volopay?
We have been consistently rated at the top as a leader in AP automation, expense management, and procurement by our customers.
We are committed to provide modern financial solutions to startups and enterprises with the best customer experience and smooth implementation across your organization ensuring compliance and productivity.
Learn more about our employee reimbursement software
Advanced invoice management, accounting integrations, smart corporate cards, and employee expense reimbursement tools are all available through Volopay. All of your financial needs can be met in one spot.
Multi-level approvals
You no longer have to rely on late paybacks. Our advanced approval workflows are perfect for the expense reimbursement software, Singapore teams need! Ensure all data is reconciled swiftly and adhering to company expense policy.
Real time visibility
There will be no more ambiguity. Your expense reporting system can be set up so that you are aware of every detail of every transaction as it occurs. Know where every dollar of your company goes, why it goes there, and when it goes there. Closing the books is substantially faster with real-time expense reporting and reconciliation.
Corporate travel
Corporate travel has just gotten a whole lot easier. Volopay has partnered with TruTrip to allow you to book all of your corporate travel — flights, concierge, hotels, and cabs – directly from your accounts payable wallet. Employees can claim money and mileage spent on business journeys using the expense reimbursement software Singapore has to offer.
Accounting automation
Close your books faster using a secure and easy accounting system. Integrate your accounting software with your Volopay account to ensure that all transactions are synced in real-time and that you don't waste time manually entering data. All of your data is kept up to date thanks to the two-way integration.
Explore more about expense reimbursement
Explore this in-depth guide to understand the essentials of expense reimbursement, its processes & challenges and how to streamline it.
Read our guide to understand employee expense reimbursement policies, what it includes and how to structure it.
Customer stories
Volopay provides your business with the perfect financial control centre. Don't take our word, let our customers tell you how we empower their organisation.
ParallelDots streamlined their daily expenses and simplified the recording process.
Volopay helped Nexlabs solve the challenges of expense management.
Volopay helped EdgeRed with budget management and spend policies.
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FAQs on employee reimbursement
You can automate reimbursements by implementing an employee reimbursement software. This software will collect expense information and relevant receipts as a proof. No one has to manually visit the approvers as the application itself automatically sends and notifies the different level of approvers. And at any point, employees can track the status of the request. Once approvers have approved, the accounts team will release the requested funds to the employees.
A reimbursement tool is an online application that records and tracks employee expenses and processes claim requests. Employee reimbursement software allows employees to send expense reports online for out-of-pocket expenses so that the company can approve and settle them. Once approved, the employee will receive their money back. With the help of a reimbursement tool, the company can automate reimbursements, settle multiple claims with bulk repayments, schedule all settlements in advance, and track employee expenses.
Companies can reimburse employees using employee reimbursement software. This software lets employees send reimbursement requests for their business expenses and get paid back. For example, after a business trip, an employee can log into the employee reimbursement software, fill in the claim form, and attach receipts. Approvers can decide if it’s a compliant expense and approve the reimbursement for repayment. After validating the request, the finance department will send the money to the employee’s listed bank account.
An approval process is built into the employee expense reimbursement software. With the press of a button, an employee may navigate to the claims section and begin filing a claim. They must include information on the vendor, the amount, and a payment receipt. This passes via an approval line after it's been submitted. The funds are transferred to the employee's bank account as soon as the final approval is received.
When you submit a claim, you must provide receipts, details, and vendor information. This enables approvers to spot duplicate claims and reject them before any funds are deducted. Duplication of claims is also avoided with a complete claims history.
Yes, using a filter, all claims may be reviewed in the expense report and ledger. You can also check the claims history in your notifications and alerts log if you're an admin or approver.
Simply submit the receipt, and the employee reimbursement software will determine if it is genuine or invalid. If the approver requests further information, you have the option of adding more details to line items. The claim method, on the other hand, allows you to simply add a single receipt and the entire amount.
This is dependent on the company’s policies. Most admins make it necessary to attach a receipt for claim verification and compliant accounting. Additionally, if a company wants to be eligible for tax exemptions under the employee expenses category, they will need to submit receipts as proof. However, to reduce the burden of storing paper receipts (for employees and companies alike), employees can upload a picture of the receipt while filing a claim or even attach digital receipt documentation on the platform.