Automate your expense reimbursement process

Volopay provides the expense reimbursement software Singapore businesses require. Employee reimbursement software allows you to automate the entire procedure rather than stacking up an enormous pile of receipts and claims.

It only takes one click to upload a receipt, followed by a quick approval process. Your staff will be able to effectively manage their business-related expenses without having to wait months for payment.

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Centralize employees’ out-of-pocket expenses

Your employees may be required to pay out-of-pocket for a variety of reasons, including incidentals, office expenditures, client meetings, petty cash, or even transportation. With the help of Volopay's employee expense reimbursement software, every claim can be reimbursed immediately.

With this expense reimbursement software, Singapore businesses can ensure that their employees are using the company funds for all business expenses instead of their own.

Consolidate out-of-pocket expenses

Quick reimbursements

Employees may go to their dashboard and seek reimbursement right away using the automatic employee reimbursement software. Admins can initiate reimbursement to their bank accounts with a single click. Push alerts make it easier to get quick approvals and acquire more information.

Smooth integration

Speed up bookkeeping with advanced integration. Rapidly sync with ledgers and transfer data to the accounting system. The cost of expense processing is considerably lowered.

Complete visibility, total control

Track every expense claim with the employee reimbursement software and reimburse in real-time.

To eliminate any delays in compensation, admins and employees receive push alerts and real-time updates of the approval process as soon as a claim is made.

Real-time visibility

Enforce policy compliance

Finance departments can use employee expense reimbursement software to guarantee that expense policies are followed, even when out-of-pocket expenses are incurred. Expense claims that violate the policy are automatically denied. Only those that comply with the policy are submitted for approval.

Furthermore, you may make essential fields for employees so that the approval procedure is not slowed and information is correctly delivered to the appropriate approvers as well.

Enforce policy checks

Advanced approval workflows

Admins can create multi-level approval workflows with the employee reimbursement software. This aids in the automatic routing of claims to the approval queue.

These approval queues accommodate for absences as well, ensuring that reimbursements are not delayed for long periods of time. Employees can be asked for further information by any of the approvers to confirm that the spending is compliant with policy.

multi-level approvals

One platform for all claims

Access all submissions, validate claims, and manage expenditure reports in a single platform, including employee expenses, reimbursements, bill payments, and card transactions.

Centralized expense claim system

Financial stack for business

No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.

Corporate Cards

Empower your employees with physical and virtual cards

Expense Management

Manage and track every dollar that leaves your company

Business Bank Account

Open a global account with multi-currency payments

Accounts Payables

Manage vendors, approve invoices and automate payments

Accounting Automation

Save hours daily, and close your books faster every month


Integrate with the all the tools and software that you use daily

Learn more about our employee reimbursement software

Advanced invoice management, accounting integrations, smart corporate cards, and employee expense reimbursement tools are all available through Volopay. All of your financial needs can be met in one spot.

Multi-level approvals

You no longer have to rely on late paybacks. Our advanced approval workflows are perfect for the expense reimbursement software, Singapore teams need! Ensure all data is reconciled swiftly and adhering to company expense policy.

Real time visibility

There will be no more ambiguity. Your expense reporting system can be set up so that you are aware of every detail of every transaction as it occurs. Know where every dollar of your company goes, why it goes there, and when it goes there. Closing the books is substantially faster with real-time expense reporting and reconciliation.

Corporate travel

Corporate travel has just gotten a whole lot easier. Volopay has partnered with TruTrip to allow you to book all of your corporate travel — flights, concierge, hotels, and cabs – directly from your accounts payable wallet. Employees can claim money and mileage spent on business journeys using the expense reimbursement software Singapore has to offer.

Accounting automation

Close your books faster using a secure and easy accounting system. Integrate your accounting software with your Volopay account to ensure that all transactions are synced in real-time and that you don't waste time manually entering data. All of your data is kept up to date thanks to the two-way integration.

Customer stories

Volopay provides your business with the perfect financial control centre. Don't take our word, let our customers tell you how we empower their organisation.

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Volopay helped BukuWarung in managing their expenses across different countries.

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Volopay helped Deputy smoothly integrate with an accounting system.

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Using Volopay, AdCombo eliminated the hurdles of cash flow management.

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FAQs on employee reimbursement

How do you automate reimbursement?

You can automate reimbursements by implementing an employee reimbursement software. This software will collect expense information and relevant receipts as a proof. No one has to manually visit the approvers as the application itself automatically sends and notifies the different level of approvers. And at any point, employees can track the status of the request. Once approvers have approved, the accounts team will release the requested funds to the employees. 

What is the reimbursement tool?

A reimbursement tool means an online application that records and tracks employee expenses and process claim requests raised by employees. An employee reimbursement software allows employees to fill and send expense reports online for approved out-of-pocket expenses and send it to managers for approvals. Once approved, this will be processed by the accounting department and the employee will receive their money back. With the help of the reimbursement tool, the company can automate reimbursements and track employee expenses.

How do I reimburse an employee?

Companies can reimburse employees using employee reimbursement software. This software lets employees send reimbursement requests for their business expenses and get paid back. For example, after a business trip, an employee will log into the employee reimbursement software, fill in the claim form, and attach receipts. Approvers can decide if it’s an allowable expense and further send it down to the payment section for reimbursement. And this team, after validating the request will send the money to the employee to their salary account. 

How does the expense reimbursement process work?

An approval process is built into the employee expense reimbursement software. With the press of a button, an employee may navigate to the claims section and begin filing a claim. They must include information on the vendor, the amount, and a payment receipt. This passes via an approval line after it's been submitted. The funds are transferred to the employee's bank account as soon as the final approval is received.

Can Volopay identify and prevent duplicate expense claims?

When you submit a claim, you must provide receipts, details, and vendor information. This enables approvers to spot duplicate claims and reject them before any funds are deducted. Duplication of claims is also avoided with a complete claims history.

Is there a way to track all the expense claims made?

Yes, using a filter, all claims may be reviewed in the expense report and ledger. You can also check the claims history in your notifications and alerts log if you're an admin or approver.

Do I have to record expenses from receipts manually?

Simply submit the receipt, and the employee reimbursement software will determine if it is genuine or invalid. If the approver requests further information, you have the option of adding more details to line items. The claim method, on the other hand, allows you to simply add a single receipt and the entire amount.

Can you reimburse employee without receipt?

Yes. You can reimburse your employees without receipts. It’s not possible to obtain a receipt for every business expenses and purchases. But, if a company wants to be eligible for tax exemptions under employee expenses category, they will need to submit receipts as proof. In this case, you won’t be able to claim a tax deduction for an approved reimbursement without a receipt. Then how do you manage employee expenses and tax filing? This is the reason why, receipts or any payment proof is made mandatory by many company expense policies.