The 8 best accounts payable software to consider in 2025

● Overview

Volopay is an integrated financial platform designed to simplify business spending, invoice processing, and corporate card usage. Tailored for fast-growing companies, it combines accounting tools, real-time tracking, and automation.

With its intuitive interface and mobile access, Volopay helps businesses in Singapore improve financial control and streamline their payment workflows across departments and vendors.

● Features

Volopay includes smart invoice capture, multi-level approval workflows, automated payment scheduling, and real-time spend tracking. It offers virtual and physical corporate cards, automatic accounting integration, and customizable user permissions. Built-in controls help enforce policy compliance.

The accounts payable automation software allows finance teams to manage vendors and expenses seamlessly from a single, unified dashboard with real-time alerts. Its OCR technology also minimizes data entry errors by extracting key invoice details instantly.

● Pros

Volopay automates repetitive AP tasks, significantly reducing processing time. Its user-friendly dashboard ensures transparency and control over spending. Integration with popular accounting tools simplifies reconciliation and reduces errors.

The platform also supports global payments, which is ideal for businesses with international vendors. Its scalability makes it a strong choice for companies planning to grow quickly and maintain financial discipline. Volopay also offers responsive customer support, helping businesses resolve queries without delay.

● Cons

Volopay may lack advanced reporting features required by large enterprises. Customization options for complex workflows can be limited. Users may also experience a learning curve when adopting multiple modules at once.

While suitable for many companies, some may find it less robust than larger ERP solutions for handling highly complex payables structures.

● Ideal business type/size

Volopay is best suited for startups, small to mid-sized businesses, and fast-growing enterprises looking for a modern, easy-to-use AP solution. It supports companies aiming to digitize their payment processes without the complexity of a full ERP system, making it especially useful for finance teams with limited resources seeking efficiency.

● G2 rating

Volopay has an average rating of 4.3 out of 5 on G2.

● Overview

Xero is a cloud-based accounting platform known for its simplicity and powerful features that are designed for small businesses. It offers seamless bookkeeping, invoicing, and accounts payable management.

With an intuitive interface and real-time financial tracking, Xero helps businesses in Singapore stay organized, make informed decisions, and manage their payments with improved accuracy and efficiency.

● Features

Xero includes automated invoice processing, payment reminders, bill tracking, and bank reconciliation. It supports multi-currency transactions and integrates with over 1,000 business apps. Users can upload bills via email or mobile, and Xero extracts the data instantly.

The accounts payable system simplifies vendor management and helps maintain visibility into outstanding payables and upcoming due dates with real-time dashboards and alerts. It also allows easy categorization of expenses for better reporting.

● Pros

Xero is user-friendly and easy to navigate, even for non-accountants. Its automation features reduce manual entry and speed up the payment process. Integration with local banks allows faster transaction matching. It supports mobile access for on-the-go invoice approval.

As one of the best accounts payable software options for small businesses, it delivers reliability and control at an affordable price. Xero’s regular updates ensure it stays current with local compliance needs.

● Cons

Xero has limited customization options for complex workflows. Some users report slow customer support response times. It may not meet the advanced needs of large enterprises. Batch payment processing is basic compared to other platforms. While highly functional for smaller firms, Xero may require third-party add-ons to scale for more complex operations.

● Ideal business type/size

Xero is ideal for startups, freelancers, and small to mid-sized businesses looking for a cost-effective, cloud-based solution. It's perfect for those who need basic to moderate AP capabilities without heavy system integration. The platform suits finance teams seeking ease of use and quick setup while managing daily payables efficiently.

● Overview

NetSuite is a robust, enterprise-level ERP solution offering comprehensive financial management, including advanced accounts payable tools. Designed for growing and large-scale businesses, it automates complex workflows, integrates accounting with inventory and procurement, and provides complete financial visibility. Its cloud-based infrastructure ensures scalability and flexibility across all operational functions.

● Features

NetSuite offers automated three-way matching, role-based dashboards, approval routing, and global tax compliance. It integrates AP with procurement, budgeting, and inventory for a unified financial view.

Real-time reporting and customizable workflows allow detailed process control. As a full ERP, the accounts payable system handles multi-subsidiary and multi-currency environments, streamlining payables across global operations with accuracy and efficiency. Users can also set automated controls to prevent duplicate or fraudulent payments.

● Pros

NetSuite provides end-to-end financial visibility and full process automation. Its customization capabilities allow businesses to tailor workflows and reporting to specific needs. Integration with other ERP modules improves cross-departmental efficiency.

Automated reminders and compliance features help reduce errors. It’s one of the best accounts payable software choices for companies needing powerful analytics and scalable infrastructure. Role-based access control also improves security and accountability across finance operations.

● Cons

NetSuite can be costly for small businesses and requires a longer setup period. The learning curve may be steep for new users. Customization often needs developer support. Some users find the interface less intuitive. While robust, it may be too complex for businesses seeking a simple AP tool without broader ERP functionality.

● Ideal business type/size

NetSuite is best suited for mid-sized to large enterprises or fast-growing companies with complex financial structures. It’s ideal for businesses operating across multiple regions or subsidiaries.

Organizations requiring advanced reporting, tight internal controls, and deep system integration will benefit most from NetSuite’s scalable and customizable AP capabilities.

● Overview

Sage offers flexible accounting and financial solutions tailored to businesses of all sizes. It simplifies managing accounts payable, payroll, and compliance while ensuring real-time visibility into cash flow.

With cloud and desktop options, Sage is suitable for companies in Singapore looking for scalable software with strong local support and regulatory alignment.

● Features

Sage provides automated invoice tracking, payment approvals, real-time reporting, and bank reconciliation. It supports multi-currency processing, tax compliance, and user-specific access controls. The system integrates with various business tools for end-to-end accounting. Its dashboards deliver clear visibility into payables and cash flow.

Alerts and reminders keep tasks on track, while centralized document management ensures secure recordkeeping for audit readiness. Sage also offers customizable workflows to meet the specific needs of different industries.

● Pros

Sage is known for its strong compliance features and scalability. It simplifies AP workflows with automation and centralized controls. Users benefit from accurate financial tracking and customizable reports. The interface is intuitive, even for those with limited accounting knowledge.

Sage’s flexibility in deployment—cloud or desktop—makes it accessible to a wide range of users. Localized features ensure businesses in Singapore meet reporting and tax obligations with ease.

● Cons

Sage may require time for users to learn all its features. The desktop version can be less convenient than cloud alternatives. Updates may disrupt workflows if not scheduled properly.

Integration with third-party apps is limited compared to newer platforms. Smaller businesses may find it overwhelming without in-house accounting expertise.

● Ideal business type/size

Sage is best suited for medium to large businesses or those with growing financial needs. It fits companies that require multi-user access, local compliance support, and flexible deployment.

Businesses needing both payroll and accounting tools in one platform will find Sage especially useful for managing financial operations efficiently.

● Overview

FreshBooks is an easy-to-use cloud-based accounting solution designed for freelancers and small businesses. It streamlines invoicing, expense tracking, and accounts payable tasks.

Known for its clean interface and automation features, FreshBooks supports quick payment processing and financial reporting, helping businesses in Singapore manage their daily operations with minimal complexity.

● Features

FreshBooks includes automated invoice capture, payment scheduling, and expense categorization. Users can approve bills, track vendor payments, and receive reminders on due dates. It integrates with popular apps like Stripe and PayPal.

Customizable reports offer insights into spending trends. FreshBooks supports mobile access for real-time updates, and its secure cloud storage ensures data integrity and accessibility on the go. The platform also offers easy tax reporting, making it useful for businesses handling sales tax or VAT.

● Pros

FreshBooks offers an intuitive dashboard ideal for non-accounting professionals. Its automation features reduce manual tasks and improve accuracy. The platform helps small businesses maintain vendor relationships with timely payments.

Expense and time tracking tools are helpful for service-based businesses. Users appreciate its fast setup and responsive customer support. Frequent updates improve functionality and keep features aligned with user needs. Additionally, FreshBooks’ strong invoicing system allows businesses to send branded invoices with ease.

● Cons

FreshBooks may lack advanced features needed by larger companies. Reporting options are limited compared to full-fledged accounting systems. It does not support complex approval hierarchies. Integration choices are fewer than with ERP systems. Some users find pricing plans restrictive as business needs grow.

● Ideal business type/size

FreshBooks is ideal for freelancers, consultants, and small business owners needing simple, efficient AP and invoicing tools. It’s best for service-oriented businesses that value ease of use and mobility.

Companies with limited accounting staff will benefit from its automation and minimal learning curve.

● Overview

QuickBooks is a popular cloud-based accounting software designed for small and medium-sized businesses. It streamlines bookkeeping, invoicing, and accounts payable management, offering real-time financial tracking and reporting.

With flexible features and scalability, QuickBooks is an excellent choice for business owners looking to automate their accounting tasks and maintain organized financial records.

● Features

QuickBooks includes automated bill payments, expense tracking, and bank reconciliation. Users can generate customizable financial reports, manage invoices, and track cash flow. It integrates with numerous third-party apps, offering flexibility for diverse business needs.

The accounts payable system automates payment approval workflows and supports multi-currency transactions for global businesses. Mobile access ensures that users can manage finances on the go.

● Pros

QuickBooks is intuitive, offering a user-friendly interface suitable for both small business owners and accountants. The software supports automation to reduce manual entry, saving time and minimizing errors.

It’s also highly customizable, with multiple integrations available. Real-time financial data provides clear insights into cash flow and financial health. QuickBooks offers excellent customer support and is known for its reliability and ease of use.

● Cons

QuickBooks may become expensive as a business grows and requires additional features. Some users report limited customer support during high-demand periods. The interface can feel cluttered with too many features, leading to potential confusion for beginners.

Advanced reporting options are restricted in lower-tier plans, limiting customization. Some users also report difficulty with syncing bank accounts accurately.

● Ideal business type/size

QuickBooks is ideal for small to mid-sized businesses, startups, and freelancers needing a cost-effective, cloud-based solution for managing their finances.

It suits companies looking for a user-friendly system that simplifies accounting, invoicing, and tax reporting, but can scale as the business expands.

● Overview

Tipalti is a comprehensive accounts payable automation platform designed for growing companies. It simplifies global payment processing, invoice management, and supplier onboarding.

Tipalti streamlines the entire AP workflow, ensuring compliance, improving operational efficiency, and offering seamless integration with ERP and accounting systems. It is ideal for businesses handling large volumes of supplier payments.

● Features

Tipalti offers automated supplier onboarding, invoice processing, and global payment capabilities. It integrates with major accounting software and supports over 190 countries and multiple currencies.

The platform automates tax compliance, including 1099 and VAT reporting. With real-time reporting and analytics, users can track payments, monitor vendor performance, and ensure error-free processing. The accounts payable automation software provides a single platform for both domestic and international payments.

● Pros

Tipalti offers robust automation that reduces manual work and minimizes human error in processing payments. It ensures global payment compliance, making it ideal for businesses with international suppliers. The platform’s integrations with major accounting systems simplify financial workflows. It supports multi-currency and multi-country transactions, which is helpful for businesses with global operations. Tipalti’s comprehensive reporting tools provide valuable insights into payment performance.

● Cons

Tipalti may be expensive for small businesses or those with fewer AP transactions. Its setup can take time and may require dedicated support. The platform’s wide range of features may overwhelm businesses that only need basic accounts payable automation.

Some users report that the mobile app’s functionality could be improved. Customization options can also be limited for some workflows.

● Ideal business type/size

Tipalti is perfect for medium to large businesses or enterprises with high volumes of supplier payments, particularly those operating internationally. It is especially beneficial for companies in industries like e-commerce, media, and technology, where managing multiple global transactions efficiently is crucial for scaling operations.

● Overview

SAP Concur is a leading travel and expense management solution that automates expense reporting, invoice processing, and travel bookings. The platform integrates with accounting systems to provide accurate, real-time financial data. SAP Concur is designed to optimize corporate spending, streamline processes, and ensure compliance for businesses of various sizes.

● Features

SAP Concur automates expense reporting, including receipt capture, approval workflows, and policy compliance checks. It also offers invoice processing with automated matching and approval routing. The platform integrates with ERP and accounting systems for seamless financial data management. It supports mobile access, enabling employees to submit expenses and approvals on the go. Real-time insights into spending and budget management help businesses optimize their expenditures.

● Pros

SAP Concur provides seamless integration with accounting systems, reducing the need for manual data entry. It automates and streamlines travel and expense processes, saving time and improving accuracy. The platform’s mobile functionality allows for quick expense submissions, ensuring timely approvals. It enhances visibility into company spending, helping businesses maintain compliance and manage budgets effectively. SAP Concur’s reporting features offer valuable insights into employee and departmental spending.

● Cons

SAP Concur can be costly, especially for small businesses or those with limited budgets. Some users report that its interface can be challenging to navigate, particularly for new users. The platform’s customization options may not suit every business’s needs. Certain functionalities may require additional setup time, making implementation more complex. Some features may not be available in all regions.

● Ideal business type/size

SAP Concur is best suited for medium to large businesses with complex travel and expense needs. It is ideal for companies that require automated expense management, travel booking, and compliance tracking across multiple departments. It is particularly valuable for businesses operating in global markets with frequent travel and high employee spending.

Accounts payable software automates routine tasks such as data entry and invoice processing, reducing manual errors and saving time. Other important steps like the payment invoice and payment approval workflows can also be automated using accounts payable software.

This efficiency allows your finance team to focus on strategic financial decisions rather than repetitive tasks.

Even a small error in data entry of numbers can lead to a huge loss to the company. With automated data capture and validation, accounts payable software minimizes human errors in data entry and calculations.

This results in more accurate financial records and reduces the risk of costly mistakes.

In the traditional process, getting payment approvals through emails from co-workers can be very time-consuming depending on different schedules. These software solutions offer customizable approval workflows, ensuring invoices are routed to the right people for review and approval.

This streamlines the process, reduces delays, and enhances accountability.

Accounts payable software maintains a comprehensive audit trail of all financial transactions. This transparency is invaluable during audits, as it provides a detailed history of transactions, approvals, and changes.

This digital audit trail is a much better option than a paper trail as it is accessible across different devices and there are fewer chances of losing the data this way.

Modern AP software offers real-time visibility into your financial data. You can monitor outstanding invoices, track expenses, and gain insights into cash flow, helping you make informed financial decisions.

It gives you a complete view of payments that are pending, payments that are scheduled, and those that have been cleared.

Security is a top priority in finance. Accounts payable software employs robust security measures to protect sensitive financial data. Encryption, user authentication, and role-based access control ensure data integrity and compliance with regulations.

The automated approvals are also a primary level of security to ensure that no unauthorized payments are processed.

When you’re choosing an AP software for your business, you should make sure that it is flexible enough to cater to the accounts payable workflows that your organization has set for itself.

This will help employees and users adjust quickly to a new platform as the process would still be similar.

One of the accounts payable software features that you should look for is whether it gives you the ability to automatically and accurately capture data from important documents such as invoices for payment processing.

This feature can save a lot of time and also reduce manual data entry errors. 

Custom approval workflows will ensure that whenever an employee is trying to make an invoice payment for a vendor, it will always go through senior managers who are set as approvers.

This helps in making sure that unverified payments are not made. 

Knowing the status of the payment is important in order to provide peace of mind to yourself and to your vendors. Being unaware of payment status can also cause undue stress.

Most AP software tools are equipped with accurate payment tracking mechanisms that let you know the exact status of the transaction.

Once payments are made through the accounts payable software system, it should also be able to integrate easily with your existing accounting system and sync the expense data into your ledger.

The ability to schedule and create recurring payments is a form of automation that helps to avoid missing out on payments and deal with any late payment fees. 

AP software also acts as a centralized dashboard for the finance and accounting team to view and track all transactions.

Rather than having transactions scattered across platforms, a central view of all the expense activity gives a clear picture of budget utilization and cost efficiency.

Our platform has the capability to let its users hold money in 60+ currencies and make payments with them in 100+ countries. This solves a major problem that many AP teams face.

Rather than having to make payments through different portals by creating different bank accounts for your international vendors, now you can simply use Volopay’s platform to have all the transaction details in one place and save money on high forex fees. 

If compliance was the issue that your finance and accounting team faced, then you’d be delighted to know that Volopay comes with the ability to let you set up custom approval workflows.

This ensures that whenever an employee is making a payment, it is always sent to a senior manager for approval before the payment is processed. Volopay lets you set up to 5 levels of approvers.

Volopay lets you create a vendor database and manage all their crucial information in one single dashboard.

This helps to make faster payments each time rather than having to put in their details manually for each payment. This also lets you create recurring payments to vendors. 

Encourage suppliers to send electronic invoices. E-invoicing reduces paper waste, accelerates processing, and enhances accuracy. It can be time-consuming to scan paper invoices. Printing issues can also cause problems in understanding the details and getting them scanned.