F&B businesses manage expenses smarter with Volopay

Food and beverage companies deal with frequent, high‑value payments to manufacturers, distributors, and wholesalers. Manual invoice handling and disconnected approvals often delay payments and strain supplier relationships.

Volopay automates the full accounts payable workflow, from purchase order creation to invoice matching and payment execution with GST-compliant invoicing and documentation.

You can route vendor bills through predefined approval workflows, schedule payments based on agreed terms, and reduce manual errors. With food and beverage accounts payable automation built into the platform, finance teams gain consistency and control while ensuring vendors are paid accurately and on time through standard Indian payment methods such as NEFT, RTGS, IMPS, and UPI.

Packaging materials, labels, and disposables are essential but often overlooked cost centers. Volopay helps you manage these supplier relationships by consolidating contracts, invoices, and payment schedules in one place with proper GST documentation for packaging suppliers.

You can track recurring orders, enforce approval rules for bulk purchases, and maintain a clear record of supplier spend over time. This structured approach makes it easier to analyze packaging costs, avoid duplicate payments, and maintain accountability across procurement and finance teams for audits by Indian tax authorities.

Employee spending for travel, client meetings, urgent purchases, or local sourcing is common in the food and beverage industry. Volopay's corporate card program allows you to issue physical and virtual corporate cards with predefined spending limits and category controls in INR for India-based employees.

Employees can pay directly using their assigned cards, upload receipts instantly, and eliminate manual reimbursement claims. This simplifies expense management for food and beverage companies while reducing policy violations and improving transparency with full compliance to Indian financial regulations and internal audit requirements.

Volopay integrates with leading accounting and ERP systems used by food and beverage companies, reducing manual data entry and reconciliation efforts and supporting Indian accounting standards (Ind AS) and GST-compliant reporting. Transactions, bills, and expense data sync automatically with your accounting software.



This seamless integration improves accuracy, speeds up month-end close, and gives finance teams confidence in their numbers. With F&B spend management software working alongside your accounting stack, reporting becomes faster and more reliable while maintaining GST reporting readiness for Indian tax filings.