Multi-level workflows to manage requests and approvals

Utilizing an expense management software comes with the unique ability to create an expense approval system. Instead of chasing receipts or waiting on authorization for weeks, you can create an automated workflow in order to meet the company’s expense policy and also save tons of time! 

Completely rewrite your company’s spending policy by establishing a precise flow to handle things like payments, fund requests, and the staff’s expenses. Compliance just got a whole lot easier.

Deputy logo
M-View logo
CodeCamp logo
Cluey logo
FCM logo
Mills oakley logo
GetListings logo

Trusted by finance teams at startups to enterprises.

Meet our customers

Customize and set policies

The bill approval software lets you establish approval policies well in advance. With department specific requirements, you can set this policies on an expense level, according to the category, and even for specific departments. 

Administrators and managers can be listed as multi-level approvers so that nothing goes amiss, and that all budget supervision is completely transparent. 

Expense approval policy

Smarter approval cycles, quicker processing

Link cards and bill payments to specific budgets or departments to ensure that your expenses go through the relevant approval cycles. Customizable user roles allow some approvals to be expedited based on company policies. Use comment sections to discuss expense details for quicker approval turnarounds.

The comprehensive flagging system allows expenses to be flagged based on assigned policies, ensuring that approvals are better managed and quickly processed. Leave complex back-and-forth expense approval cycles behind. 

Automated expense approval

Manage corporate card requests

You can use the Volopay dashboard to also set up approvals for all corporate cards (both physical and virtual). Automate approvals for certain spending amounts, and customize reload frequencies in advance.

Multi-level approvals can be set in place for generating cards with higher limits, or for requesting higher budgets. The smart notifications from the expense approval system allow for these approvals to take place quickly, avoiding delays.

Corporate card management

Reimbursements for out-of-pocket expenses

Reimbursements are no longer a hassle. From the same bill approval software, you can also set up approval workflows to manage out-of-pocket expenses. The workflow allows employees to request reimbursements. 

Receipts are captured and data acquired so that the approval process requires minimal intervention. Reimbursement requests can be declined or approved with the click of a button. 

Employee expense reimbursement

Financial stack for business

No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.

Corporate Cards

Empower your employees with physical and virtual cards

Expense Management

Manage and track every dollar that leaves your company

Business Bank Account

Open a global account with multi-currency payments

Accounts Payables

Manage vendors, approve invoices and automate payments

Accounting Automation

Save hours daily, and close your books faster every month


Integrate with the all the tools and software that you use daily

Learn more about our multi-level approvals

Approvals? Corporate cards? Bill payments? Reimbursements? Accounting? One platform, zero hassle. Volopay brings it all together on a single dashboard.

Instant virtual cards

Virtual cards are one of the safest way to pay online – and you can generate unlimited ones with Volopay. Whether you want to manage your online spending better, send a remote employee a giftcard or allowance, manage your SaaS subscriptions, or even create burner cards. It’s all possible with these.

Physical employee cards

Make your employees spend smarter by empowering them financially. Equip them with physical corporate cards to better manage expenses and travelling funds – or even frequent offline payments for day-to-day business expenses.


No more stacks of receipts, no more months-long wait for disbursements. Allow your employees to instantly request reimbursements for out-of-pocket expenses, and approve them in seconds for instant payback. Give them better control and your financial team some reprieve.

Real-time expense reporting

You can set up your expense reports to know the specifics of where, when, and why every company dollar is being spend. Get real-time updates on email and through push notifications, will all the data added to the ledgers as soon as a card is swiped or a bill cleared.

Accounting automation

Accounting automation makes bookkeeping smarter. Combine the benefits of your accounting software with the ease of our expense management systems. Integrate your favourite accounting platform – Xero, Deskera, Quickbooks, Netsuite, and more — with your Volopay account. 

Bring Volopay to your business

Get started now
corporate card

FAQs on multi-level approval

Does Volopay allow the creation of custom approval workflows?

Yes, you can create custom approval workflows on Volopay’s bill approval software. Approval workflows are dependent on specific departments, administrator pools, as well as set budgets. You can choose a custom approval workflow for payments, up to 5-tiers of approvers.

Does Volopay integrate with other ERP or accounting software?

Volopay integrates with ERP and accounting software. At present, you can integrate your account with Deskera, Netsuite, Xero, Quickbooks, Tally, and Tally. There is also custom template exports for MYOB, as well as the ability to integrate with TruTrip for corporate travel management.