Business expense management software made swift, safe & easy

Automate, simplify, and streamline your financial processes with a corporate expense management platform that caters to your needs. Track every spending in real-time through our corporate cards, process reimbursements in a single click, and manage subscriptions on the go. Choose the best online expense management software Australia has to offer.

Deputy logo
M-View logo
CodeCamp logo
Cluey logo
Driva logo
RedEye logo
GetListings logo

Trusted by finance teams at startups to enterprises.

Meet our customers

Smart corporate cards for modern businesses

Save time otherwise wasted on approving and manually recording expense claims. Volopay corporate cards lets you carry out expenses that get automatically coded and instantly synced into the accounting system of your choice. Customize built-in spending limits for every card, upload receipts onto our expense management software, and track payments for effortless auditing.

Smart corporate cards

Instant virtual cards

Create many virtual cards, each with its own set of autopay options. To automate all of your subscription payments, set the recurring frequency and expenditure limitations. Allowing you to stop or freeze your virtual cards and secure your funds from online dangers provides the best security against fraud.

Physical cards

Provide customized physical cards to employees traveling for business purposes. Enjoy effortless payment tracking and receipt capture in real-time. Experience a rich and exclusive feel with our premium physical cards that can be customized.

Reimburse out-of-pocket expenses

Facilitate speedy compensation for incidentals, cash, mileage, or any other business expense borne by employees. Eliminate the burden of storing month-old receipts for reimbursement.

Our corporate expense management software solution captures and categorizes receipts for faster expense approval workflows. Your employees receive reimbursement directly in their bank account within a few clicks.

Out-of-pocket expenses

Subscription management with virtual cards

Create many virtual cards, each with its own set of autopay options. To automate all of your subscription payments, set the recurring frequency and expenditure limitations. Allowing you to stop or freeze your virtual cards and secure your funds from online dangers provides the best security against fraud.

Subscription management with virtual cards

Set advanced multi-level approvals

Design customizable multi-level approval workflows within our business expense management software and assign multiple approvers at each level. Choose from a range of department-specific, spend-centric, and auto-approved policies to enforce compliance.

Formulate approval workflows that advance to the next in line in the absence of decision-makers. Approvers receive real-time request updates through our push notifications feature.

advanced multi-level approvals

Track every spending in real-time

Experience total transparency in every single expense. Get the best business expense management software Australia needs that keeps track of the where, when, and why of every transaction.

Assign dedicated cardholders for all corporate cards to track spending patterns and identify unscrupulous activities. Monitor all subscription payments on a single dashboard and know exactly what you are paying for.

Track every spending in real-time

Tackle out-of-policy expenses

Precise controls to eliminate out-of-policy expenses before they occur. Set spending rules and your smart corporate cards will automatically decline any transactions that don't follow them. Proactive controls identify non-compliant expenses and prevent them from being processed.

Configuring rule-based expense policies ensures automatic rejection of transactions that adhere to corporate expense management.

spend control

Financial stack for business

No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.

Corporate Cards

Empower your employees with physical and virtual cards

Expense Management

Manage and track every dollar that leaves your company

Business Bank Account

Open a global account with multi-currency payments.

Accounts Payables

Manage vendors, approve invoices and automate payments.

Accounting Automation

Save hours daily, and close your books faster every month.


Integrate with the all the tools and software that you use daily.

Get real-time visibility and control over your expenses

Learn more about our expense management solution

Volopay is the leading online expense management software Australia has that offers seamless integration of approval workflows, bill payments, corporate cards, reimbursements, and automated accounting onto a unified platform.

Multi-level approvals

Allow for efficient and accurate expense policy compliance through in-built policy features that establish sleek approval workflows to manage employee reimbursements, Bill Pay, and card fund requests. Volopay offers an additional layer of security through our multi-level approval policy, maker-checker policy, and more.

Employee reimbursement

Remove the inconvenience of the paper-based reimbursement process. Volopay’s OCR technology digitally scans, captures, and categorizes receipt images for quicker reimbursement processing. Approvers can approve and reject expense claims or request more information within our expense management software. Pay your employees instantly or schedule month-end payments, the choice is all yours.

Subscription management

Streamline your subscriptions on a centralized platform. Create burner cards for one-time and recurring subscriptions to avoid unnecessary costs and late fees. Assign virtual cards for each subscription and manage them all on our online expense management software.

Real-time visibility

Streamline your accounts payable process with a live expense tracking dashboard with real-time updates. Get insights into your spend metrics to keep track of your company’s monthly expense patterns. Design an automated expense reporting system to get accurate knowledge of the where, when, and why of every expense. Improve accountability with clear visibility into the spender details for each transaction.

FAQs on expense management

Latest news and updates

Read up on snippets of the latest news and updates on expense management in Australia.

expense management software
ABC news
Is the Australian economy heading for a recession?

The deputy governor of the Reserve Bank of Australia warned the outlook for the global economy was not good, As central banks everywhere lift rates to kill inflation, it's pushing the world's major economies towards recession.

26 Sep 2022
expense management software
Benefits of expense management software for FMCG companies

Expense management software helps FMCG companies in 1. Real-time tracking on spending 2. Avoid fraud and errors 3. Saves money and time 4. Reduces paperwork 5. Improve accuracy of capturing expenses.

29 Sep 2022
expense management software
Some of the key benefits of web-based expense management

Web-based expense management software has 1. Real-time visibility of your cash flow, 2. Prevent fraud, 3. Improve policy compliance, 4. Speed up approvals and faster reimbursement, 5. Eliminate manual data entry.

29 Sep 2022
expense management system
3 ways to simplify your sales expense reporting

Simplify the sales expense reporting process by 1. Setting clear-cut, easy-to-understand policy guidelines expense policy, 2. Digitize receipts and invoices, 3. Use a system wherein you can allocate budgets to individual expenses.

29 Sep 2022

Bring Volopay to your business

Get started now