Reimbursements for employees’ out-of-pocket expenses

Volopay brings to you the reimbursement management Australia businesses are looking for. Instead of racking up large stacks of receipts and claims, employee reimbursement software lets you automate the entire process.

It takes just one click, uploading a receipt, and a quick approval process. Your employees can, then, efficiently manage their business-related spends without waiting for months on a payout. 

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Consolidate out-of-pocket expenses

There might be multiple situations where your employees are forced to pay out-of-pocket – incidentals, office expenses, client meetings, petty cash, or even mileage. Everything can be reimbursed quickly with the help of Volopay’s employee expense reimbursement software. 

With this reimbursement management, Australia businesses have a better handle on making sure their employees are utilizing company funds instead of their own.

Consolidate out-of-pocket expenses

Instant reimbursements

The automated expense reimbursement Australia offering lets employees head to their dashboard and request reimbursement immediately. The system requests admins to send funds to the listed bank details with just a single click. Quick approvals and additional detail collection are streamlined with push notifications. 

Smooth integration

The benefit of integration makes bookkeeping quicker. Companies can sync with their ledgers instantly, and transfer automatically to their accounting system. Expense-processing cost are greatly reduced.

Full visibility and control

The employee reimbursement software allows you to track every expense claim and reimbursement in real time – both the employee and the admin. 

As soon as a claim is submitted, both parties receive push notifications and real-time updates of the approval process to avoid any kinds of delay in reimbursement. 

Real-time visibility

Policy compliances and checks reinforced

With the employee expense reimbursement software,finance departments can ensure that expense policies are met, even with out-of-pocket expenditure. Any claims that go against the expense policy are automatically declined. 

This way only the ones that fit the policy are submitted for approval. Moreover, you can set mandatory fields for employees so that there is no delay in the approval workflow, and information is correctly routed to the line of approvers.

Enforce policy checks

Advanced multi-level approval queues

The employee expense reimbursement software lets admins design a custom approval workflow. This helps to automatically route claims to the approval line. 

These approval queues also account for absences so that reimbursements are not left on hold for long periods of time. Any of the approvers can also request additional information from employees to ensure that the expense is compliant with policy.

multi-level approvals

Centralized platform for speedy claims

From staff expenses, reimbursements, bill payments to card transactions, access all submissions, validate claims, and maintain expense reports in a single place.

Centralized expense claim system

Financial stack for business

No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.

Corporate Cards

Empower your employees with physical and virtual cards

Expense Management

Manage and track every dollar that leaves your company

Business Bank Account

Open a global account with multi-currency payments.

Accounts Payables

Manage vendors, approve invoices and automate payments.

Accounting Automation

Save hours daily, and close your books faster every month.


Integrate with the all the tools and software that you use daily.

Learn more about our employee expense reimbursement software

Volopay has it all in one place – advanced invoice management, state-of-the-art accounting integrations, flexible corporate cards, and an employee expense reimbursement software. One place for all your financial needs.

Multi-level approvals

Don’t want to rely on late paybacks? That’s where we’ve upgraded approval workflows in our expense reimbursement software, Australia teams! Multi-tier approvals and quick syncs allow minimal delays, while ensuring that all data is reconciled swiftly and within policy range.

Real-time visibility

No more confusion or discrepancies. Your expense reporting system can be designed for you to know every detail about every transaction - as and when it happens. Know where every penny of your business goes, why, and when it does. Real-time expense reporting and reconciliation makes closing books so much swifter.

Corporate travel

Corporate travel just got a whole lot more manageable. Volopay offers an integration with TruTrip for you to be able to make all corporate travel bookings – flights, concierge, hotels, taxis – directly through your accounts payable wallet. The expense reimbursement software Australia offering lets employees make claims for money and mileage spent on business travels.

Accounting automation

A secure and intuitive accounting structure allows you to close books faster. Integrate your accounting software with your Volopay account so that all transactions get synced in real-time, and you don’t have to waste time with line-data entry. The two-way integration keeps all your information updated.

Customer stories

Volopay provides your business with the perfect financial control centre. Don't take our word, let our customers tell you how we empower their organisation.

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Volopay helped BukuWarung in managing their expenses across different countries.

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Volopay helped Deputy smoothly integrate with an accounting system.

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Using Volopay, AdCombo eliminated the hurdles of cash flow management.

FAQs on Employee Reimbursement

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