Volopay’s expense management platform for construction industry
Construction project failures occur when actual spending outpaces expense tracking. Each day without real-time visibility into equipment rentals, labor expenses, and material costs erodes profitability and puts your project budget at risk.
Construction companies and real estate developers gain complete financial control across all project phases with Volopay's construction expense management platform, from initial site preparation through final inspections.
One unified system eliminates payment delays and spreadsheet chaos by tracking raw material procurement, daily labor wages, subcontractor payments, and equipment rentals. Whether overseeing multiple commercial developments or managing a single residential build, you achieve the financial control needed to improve cash flow across every job site while completing projects on time and on budget.
Real time construction project expense tracking
Volopay provides real-time construction expense management software by centralizing all project-related expenses in one dashboard. Tag expenses by project, cost center, or development phase to understand exactly where money flows.
Volopay consolidates every construction expense into a live dashboard where project managers, site supervisors, and finance teams access up-to-the-minute spending data without waiting for weekly reports or month-end reconciliation.
Track expenses across raw materials, labor, subcontractors, equipment, and operational costs as they happen. Real-time alerts help project managers identify overspending early and take corrective action before it impacts profitability.
Manage raw material procurement & payments
Volopay simplifies construction expense management software by connecting procurement requests, approvals, and vendor payments in one workflow. Track material costs against project budgets in real-time, catching cost overruns before they compound.
Material orders follow predefined approval rules based on value or supplier. Once approved, vendor payments are processed on time through automated bank transfers.
Integration with your existing supplier database means no duplicate data entry, while automated three-way matching between purchase orders, delivery receipts, and invoices eliminates payment errors that damage vendor relationships.
Control labor costs & daily wage payments
Labor expenses are frequent, time-sensitive, and difficult to track manually across sites. Volopay transforms how you manage workforce expenses by connecting time tracking with payment processing in one system.
Track labor costs by project, trade, and time period to identify productivity trends and optimize crew allocation across multiple job sites without relying on paper records or delayed reports.
Approval workflows ensure wages are validated before payments are released. Daily wage workers receive payments promptly through direct deposit, reducing administrative overhead and improving worker satisfaction.
Streamline trade and subcontractor payments
Construction projects often depend on multiple subcontractors and trade partners working on different timelines and milestones.
Volopay transforms subcontractor payment management through automated invoice processing, milestone-based payment schedules, and retention tracking that ensures compliance with contract terms.
Invoices can be reviewed against agreed milestones and approved through structured workflows. Automated payments ensure subcontractors are paid accurately and on time.
Digital approval workflows replace email chains and paper invoices, accelerating payment cycles while maintaining financial controls.
Track equipment rentals and purchase expenses
Volopay supports real estate construction expense tracking by giving visibility into equipment-related spending across job sites.
You can create virtual cards assigned to specific equipment categories with spending limits that prevent unauthorized upgrades or extended rentals without approval.
Your project managers can track maintenance expenses, fuel costs, and transportation charges associated with owned equipment to understand the total cost of ownership and make informed decisions about the optimal mix of rental versus purchase strategies.
Corporate cards for project and site teams
Volopay's corporate card system empowers site managers and project teams with spending flexibility while maintaining the financial controls necessary to prevent budget overruns and unauthorized purchases.
Set spending limits by role, project, or category to maintain control without slowing operations. Finance teams get instant visibility into on-site spending, improving accountability across construction projects.
Property development expense management is streamlined with real-time transaction visibility, complete merchant details, and automatic project assignment, eliminating receipts and manual expense reports while enabling accurate project accounting.
Construction accounting software integration
Volopay integrates with construction accounting software to sync approved expenses and payments automatically. Real estate project expense tracking is simplified as Volopay automatically categorizes expenses by project, cost code, and phase, enabling accurate job costing, compliant reporting, and seamless client billing.
This eliminates duplicate data entry and reduces reconciliation effort at month-end. Finance teams gain consistent and reliable financial data across projects, supporting faster closes and more accurate reporting. Seamless integration ensures construction expense management aligns with existing accounting workflows.
Visibility into project profitability & cash flow
Volopay's reporting software capabilities transform raw transaction data into actionable intelligence about construction performance. Volopay centralizes expense data across projects to help construction companies track profitability in real time.
Compare actual expenses against budgets, monitor payment schedules, and understand cash outflows across sites. Customizable dashboards give executives high-level portfolio views while providing project managers with detailed cost breakdowns for their specific jobs.
Track cash flow across all active projects to ensure you have adequate working capital for upcoming expenses, avoid costly short-term financing, and optimize payment timing to suppliers and subcontractors.
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FAQs
Volopay consolidates all construction expenses into project-specific tracking systems that provide real-time visibility into material costs, labor expenses, equipment rentals, and subcontractor payments. Each project maintains separate budgets and expense records while rolling up to portfolio-level reporting.
Yes, Volopay handles all payment types in construction projects, from recurring material vendor payments to daily labor wages and milestone-based subcontractor disbursements. The platform automates payment processing while maintaining detailed records tied to specific projects and cost categories.
Subcontractor invoices are processed through automated workflows that match them against contracts and completion milestones. Payments are released based on verified work completion, with retention amounts tracked and released according to contract terms.
Volopay provides project-specific expense tracking that isolates costs for each construction project while enabling portfolio-level visibility. Expenses are tagged to specific projects automatically, ensuring accurate job costing and profitability analysis.
Equipment rental expenses are tracked by project and equipment type, with alerts for upcoming rental period end dates. The system identifies underutilized equipment costs, prevents duplicate rentals, and allocates shared equipment costs appropriately across multiple projects.
Site managers receive corporate cards with customized spending limits and merchant restrictions that enable immediate purchases while preventing unauthorized spending. Physical cards work for on-site purchases while virtual cards handle online orders and subscriptions.
Volopay provides real-time cash flow visibility across all active projects, forecasts upcoming payment obligations, and optimizes payment timing to maintain adequate working capital. This visibility helps avoid expensive short-term financing and ensures funds are available when needed.
Volopay generates detailed reports on spending by project, cost category, phase, and time period. Profitability reports compare actual costs against budgets and revenues, helping identify margin opportunities and operational improvements.
Implementation timelines vary based on the number of active projects and integration requirements, but most construction companies complete basic setup within a week. Complex multi-project portfolios requiring extensive integration may need additional configuration time.