Prepaid business cards with built-in spend limits
Get reloadable prepaid business cards for every employee, each with custom limits and clear expense tracking.
More control at every point of spend
No credit history required
Funds are loaded in advance, so the prepaid card does not rely on a revolving credit line or require a credit check.
No open-ended employee spend
Employees can spend company funds directly, but only within the balance and limits finance has already approved.
Virtual or physical, your call
Create virtual prepaid cards instantly or order custom physical cards for employees who need them. Both can be configured with individual spending limits and policies before use.
Block a card the second something is off
Freeze, unfreeze, or block cards instantly. You can also configure receipt policies to automatically freeze cards when required receipts remain missing after a set period.
Category-level controls
Set caps by category, department, or role, and adjust them the second a project scope changes. Every limit updates instantly across your team, so nobody is stuck waiting on a new card. Your books stay clean because spending never wanders past what you approved.
Restrict a card to your approved vendors
A vendor-specific card authorizes spending only with the merchant or platform it is tied to. This reduces approval delays for regular supplier spend and makes it far simpler to match each transaction to its invoice.
Single-use cards retired the moment they are redeemed
Load a single-use card with a fixed amount for a referral bonus or spot reward, and it stops working once redeemed. Avoid the paperwork that usually follows a manual reimbursement. Tracking who used it takes one glance at your dashboard.
Perfect corporate card solution for your business!
More than just a business prepaid card
Reload cards anytime, no reissuing needed
Top up a card whenever a project needs more budget, instead of ordering a new one each time. This suits recurring costs like travel or ongoing procurement, where spending happens in cycles. Limits and controls carry over with every reload, so nothing needs to be reconfigured.
Both physical and virtual cards on one platform
Issue a virtual card in seconds for online subscriptions and remote purchases, or order a physical card for in-store and travel spend. Every card, physical or virtual, is managed from the same dashboard with the same controls. Employees get the format that fits how they actually spend.
Transaction syncs to your accounting software
Card transactions are captured in Volopay and can be synced with tools like QuickBooks and Xero, along with relevant expense data and receipts. This reduces manual entry and makes reconciliation easier at month-end.
Built to support IRS reporting and internal audits
Custom tagging and filters in your accounting settings help match transactions to IRS documentation requirements. Spend controls enforce your policies automatically, so unauthorized purchases are caught before they become a problem. Automated receipts and real-time tracking mean audits take less digging.
One card, every team, zero friction
Assign each driver a card with fuel, maintenance, and toll limits already set. Finance catches unusual charges early instead of after the invoice arrives.
See how fleet spend stays on budget with dedicated fuel and maintenance controls for every vehicle on the road.
Preload travel budgets by category so airfare, lodging, and meals stay within policy from the first booking.
Receipts sync automatically, closing the loop before anyone files a claim. Get the details on managing travel spend without slowing down business trips.
Fund software subscriptions and hardware purchases per project, so spend never runs past what was approved. Virtual cards cover recurring tools, while physical cards handle on-site equipment needs. Explore how technology and engineering teams manage project budgets without exposing company credit.
Why go the Volopay Way?
Manual/legacy approach | The Volopay approach |
|---|---|
New card takes days to arrive by mail | Virtual card issued instantly, physical card ordered and shipped when needed |
Reimbursements pending for weeks after a trip | Funds preloaded on the card, so employees are not paying out of pocket |
Reconciliation happens at month-end, by hand | Transactions captured as they happen and synced to your accounting software for reconciliation |
Lost or misused card reported after the fact | Freeze, unfreeze, or block a card in one click |
Spending limits set once, rarely revisited | Limits updated instantly as roles or projects change |
Petty cash tracked in logbooks and spreadsheets | Every transaction logged automatically, with receipts attached |
Credit history required before a card is issued | No credit checks, since spend is limited to preloaded funds |
They loved Volopay, you will too
Sync prepaid card spend with your books
Connect Volopay prepaid business cards with the accounting software your finance team already uses. Send card transactions and expense data into your accounting system, so purchases stay easier to categorize, review, and reconcile.
Connect with: Xero, QuickBooks, NetSuite, Zoho Books
Real businesses, real results
Result: Field petty cash eliminated, reconciliation 70% faster.
Result: 10 to 12 hours saved weekly on expense management.
Result: Vendor payment delays cut 80%, non-billable leakage down 20%.
Bring Volopay to your business
Get started now
FAQs
You load funds onto the card in advance, then spend only what is available. There is no credit involved, and both virtual and physical cards are supported for your team.
Yes. Set limits by card, role, or department, and update them instantly whenever responsibilities or project budgets change. Every limit is attached before the first swipe.
Yes, issue as many cards as your team needs, each with its own limit and policy. Virtual cards are ready instantly, and physical cards can be ordered too.
Yes. Volopay integrates with accounting software such as QuickBooks and Xero, allowing verified card transactions and supporting expense data to be synced for reconciliation.
You can freeze, unfreeze, or block any card in one click. Volopay also supports configurable card-freeze rules that can restrict card use when required expense documentation remains outstanding.
Every transaction is tracked in real time and coded automatically, so finance teams see spending as it happens instead of piecing it together at month-end.
All transactions appear on your dashboard as they happen, complete with receipts, categories, and approvals, giving you a clear view of spend without chasing anyone down.
Yes. Receipts attach directly to each transaction, and expenses are coded automatically, so your books stay clean without manual data entry or follow-up.
Yes. There are no credit checks, funds are preloaded, and pricing scales with spend, making it accessible for smaller teams without needing an established credit history.