Case Study - Black Pine

Streamlining expense management with Volopay

Black Pine Consulting


Black Pine
Industry
Consulting
Size
50 employees
Takeaways
  • EXPENSE AWARENESS: Employees are now more aware of their cost spending. They have access to the funds as agreed in the budget.
  • SAVINGS- TIME AND MONEY: Reduction in the time spent by the finance team on invoice processing and remitting payment.
  • AUTOMATION: Direct interface between systems makes the process efficient as duplication of manual work is reduced.

Black Pine had difficulty in monitoring their travel expenses.

True to their promise of getting to the core of the issue, Black Pine Executive Consulting, a boutique consulting firm in Singapore, went down to the root of the issue when it comes to accounting their travel expenses. They found out that overspending or under-spending of employees in travel expenses was brought about by lack of a budgeting system. Black Pine used to issue advance payments for business trips to their employees. No specific process was laid in relation to these expenses.

Black Pine distributed physical and virtual cards for travel expenses.

Radek Jezbera, Partner at Black Pine, was looking for payment cards to be distributed to their employees. Many payment cards are available in the market but only a few are affordable for small businesses like Black Pine. Good thing Volopay was able to offer Black Pine both physical and virtual cards.

Black Pine now experiencing ease and comfort in their expense management system.

Employees are now given their own physical or virtual cards for their expenses. Each of these cards are attached to a pre-existing budget set by management, so the employee could not spend more than the set budget. Moreover, everything is real-time and transparent both for the employee and the management. Employees now have more independence in spending without breaking the pockets of the company. As for the accounting process, all expenses are seamlessly synced to Black Pine's accounting software. This added an extra layer of ease and comfort in their expense management procedures. Through Volopay's physical and virtual cards, and seamless integration with their accounting software, Black Pine was able to significantly streamline their expense management process.

What Volopay provided Blackpine

Payment cards
Physical and virtual cards for all the employees, therefore they spend and you track in real-time
Support
Our managers are always ready to answer your questions. You can call us anytime and we'll be there for you
Accounting integrations
Volopay integrated all their expenses to the accounting software they used daily, thus automating their entire financial process.
Receipt matching
Classification and matching of receipts as you pay. So now no hunting for missing receipts!
Intuitive Dashboard
A user-friendly and intuitive dashboard to track all your employee expenses in real-time.
Quick Onboarding
Sign up in minutes and shift all your business expenses to Volopay in just a few hours.

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