Issue virtual expense cards instantly for US teams

You can create and distribute virtual expense cards within seconds through your expense management platform. No waiting for physical cards to arrive in the mail or dealing with shipping delays. Your team members receive card details immediately through secure digital channels.



The instant issuance capability means you can respond to urgent spending needs in real-time. Whether it's an emergency business purchase or last-minute travel arrangements, your employees have access to approved funds immediately.

Virtual expense cards handle all standard business purchases from software subscriptions to client meals. You can assign specific cards for different expense categories, ensuring better budget tracking and approval workflows. Each card maintains full functionality for online and in-person transactions.



Your teams can use these cards for recurring vendor payments, project-specific purchases, and departmental budgets. The flexibility allows you to customize spending permissions based on employee roles and business requirements while maintaining complete financial control.

Your entire company's spending flows through one comprehensive dashboard where you can track, analyze, and control all transactions. This centralization eliminates the need to chase down receipts or reconcile multiple payment methods across different platforms.



You gain complete oversight of spending patterns, vendor relationships, and budget utilization across all departments. The unified view enables better financial planning and more accurate forecasting based on real spending data rather than estimates.

Each virtual expense card includes built-in security features, like merchant category restrictions, spending limits, and automatic expiration dates. You can freeze or cancel cards instantly if suspicious activity occurs, protecting your company from unauthorized purchases.



The digital nature of these cards also eliminates physical card theft risks. If a card number becomes compromised, you can generate a replacement instantly without waiting for new physical cards to arrive.

Virtual expense cards automatically sync transaction data with your accounting software, eliminating manual data entry and reducing human error. Receipt collection happens at the point of purchase through mobile apps or email forwarding.



Your reconciliation process becomes a review rather than a data collection exercise. Transactions come pre-categorized with supporting documentation, allowing your team to focus on analysis rather than administrative tasks.

You can allocate specific spending amounts to different business units, ensuring departments stay within their approved budgets. Project-based budgeting becomes simple with dedicated cards for specific initiatives or events.



This granular budget control prevents overspending and provides clear accountability for each department's financial performance. You can adjust allocations in real-time based on business needs without disrupting ongoing operations.

Volopay maintains PCI-DSS and SOC 2 certifications, ensuring your payment data meets the highest security standards. Our platform undergoes regular security audits and maintains compliance with financial industry regulations.



Your sensitive financial information remains encrypted and protected through advanced security protocols. Multi-factor authentication and role-based access controls ensure only authorized personnel can access spending data and card management features.

You can instantly freeze, cancel, or modify virtual expense cards if they're lost, compromised, or no longer needed. These actions take effect immediately, preventing unauthorized purchases and minimizing financial exposure.



The real-time control capability also extends to spending limits and merchant restrictions. You can adjust card parameters instantly as business needs change without requiring new card issuance or employee notification delays.

Volopay maintains comprehensive audit logs of all platform activities, including card creation, limit changes, and transaction approvals. You can track who made changes and when, ensuring accountability and supporting compliance requirements.

Role-based permissions ensure employees only access information and controls appropriate to their job functions. This granular access control protects sensitive financial data while enabling appropriate spending oversight at every organizational level.

You'll need your EIN and standard business documentation to complete Volopay's verification process. Our platform accepts various business entity types and provides clear guidance on required documentation for quick approval.



Once the quick verification is complete, you’re allowed access to all platform features. The process is designed specifically for U.S. businesses and complies with all relevant financial regulations and requirements.

You can add funds to your Volopay account through ACH transfers or wire transfers from your business bank account. The funding process is secure and typically completes within one to two business days, depending on your chosen method.



Once funds are available, you can immediately begin allocating money to specific cards, departments, or spending categories. The funding system supports both one-time transfers and recurring deposits to maintain consistent spending capacity.

With funds available, you can create and distribute virtual expense cards immediately through the dashboard. Each card can be customized with spending limits, merchant restrictions, and usage periods before assignment to employees.



In addition to Volopay's corporate cards, these virtual cards deliver details securely through the mobile app or encrypted email, ensuring employees can begin spending immediately. You maintain complete control over each card's parameters and can adjust them as needed.

Your dashboard provides real-time visibility into all card transactions with detailed merchant information and spending analytics. You can identify spending patterns, track budget utilization, and make informed adjustments to optimize financial performance.



The monitoring system includes automated alerts for unusual spending patterns or policy violations, enabling proactive management of your company's financial resources while maintaining operational flexibility for your teams.