Streamline fleet expenses with smart prepaid cards
Take control of fleet spending with prepaid cards. From fuel and tolls to travel and maintenance, simplify every payment with real-time tracking, flexible limits and total transparency. No surprises, just smarter fleet expense management.
Unified dashboard for full expense visibility
Stay on top of your business fleet expenses with Volopay’s intuitive dashboard. Monitor card spending in real-time, flag unusual transactions, and leave comments for smooth expense tracking and reviews. You can also split costs across various categories like fuel, tolls, maintenance, and lodging for accurate reporting.
Unlike typical prepaid fleet cards, Volopay’s prepaid cards connects to a centralized dashboard, offering complete visibility and control over all fleet-related expenses, simplifying management from one powerful platform.
Quick and easy payments for all fleet needs
Simplify fleet spending with corporate prepaid cards. Create, activate and start using them instantly for all your expenses. From fuel to tolls and maintenance, prepaid fleet cards keep your operations running smoothly with quick and transparent payments.
Virtual and physical card access
Simplify fleet expense management with convenient physical and virtual corporate card options.
Quickly issue personalized physical cards for your drivers and team to pay for fuel, tolls, repairs, and more. For recurring costs like refueling, maintenance, or accommodation, create virtual cards to avoid manual reimbursements.
Easily automate payments, monitor spending, and manage expenses with instant freeze controls. Compared to traditional business fleet cards, these modern features provide better flexibility, enhanced visibility, and full control over fleet spending.
Travel smarter with business prepaid cards
Volopay’s prepaid cards make managing fleet expenses smooth and simple. Whether fueling up or handling maintenance on the road, these globally accepted cards ensure quick, hassle-free payments wherever your fleet goes.
Monitor spending in real time, eliminate reimbursement delays, and stay in control of costs. Unlike traditional business fleet cards, our prepaid cards offers greater flexibility, clearer visibility, and smarter expense management for your operations.
Seamlessly manage and track fleet outflows
Get complete visibility and control over fleet spending with corporate cards built for smarter expense management. Monitor every transaction in real time and understand exactly where your funds are going.
Unlike traditional business fleet cards, our smart dashboard delivers actionable insights and detailed analytics to help you make informed decisions and streamline operations.
Quickly categorize payments by project or department to maintain accurate records and improve overall financial clarity for efficient fleet expense tracking.
Custom approval flows to manage spending
Take full control of your fleet spending with a flexible and customizable multi-level approval system. Set rule-based workflows to prevent unauthorized transactions on prepaid cards and ensure every payment is compliant.
Customize spending limits, flag any unusual activity, and review transactions in real time. Easily adjust card settings and leave comments for better clarity and accountability. Unlike traditional business fleet cards, this solution offers greater visibility and control over every expense.
Effortless fleet expense syncing
Effortlessly integrate fleet-related expenses into your accounting system with smart corporate cards. Set automated rules for accurate expense categorization and streamline reconciliation by splitting transactions across different cost centers.
Unlike conventional business fleet cards, prepaid cards offer real-time tracking and a fully connected workflow for faster, more efficient financial management.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
Smarter fuel management for your fleet
Enhanced card protection
We prioritize your security at every step. Backed by ISO and PCI DSS certifications, your data is always protected.
Each corporate card includes advanced security features, giving you peace of mind with every transaction. Stay focused on managing fleet expenses while we ensure your business payments stay secure.
Fully transparent fees
No hidden fees. No surprises. Just total clarity. Every transaction made with your prepaid card is tracked and recorded in real time, giving you full visibility into where your money goes.
With smart controls and complete transparency, you can forget about unexpected charges or buried fees. Easily manage your fleet expenses, no guesswork, no hassle.
Mobile-powered tracking
Employees can quickly scan receipts, request reimbursements, and view their corporate card info, all through one easy-to-use mobile app.
With built-in two-factor authentication, your financial data stays secure while managers review and approve expenses anytime, anywhere.
Employee-wise card allocation
Assign a dedicated card to every employee to automate recurring payments and maintain complete control over your finances.
Simplify spend management and gain deeper visibility with corporate cards designed to match your business needs.
Real-time insights
Keep a close eye on employee spending with real-time monitoring feature that provides complete transparency and help prevent overspending on every prepaid card issued.
Take control of fleet-related expenses with advanced tracking features, set spend limits, review transactions instantly, and automate payments for streamlined financial management.
Dedicated support team
Your business is backed by a dedicated customer success representative, providing continuous support to keep your operations running smoothly.
By using prepaid fleet cards for business, companies can simplify their expense workflows, gaining better control over fleet-related spending, and making better, informed financial decisions with confidence.
What types of fleet expenses can be covered using prepaid cards?
Prepaid fuel cards make it easier for businesses to manage fuel expenses, enabling them to automate payments, monitor transactions in real-time, and set spending limits for better control and visibility.
Easily make toll payments with prepaid fuel cards by automating transactions at toll booths. Minimize delays, stay aligned with budget policies, and avoid manual reimbursements or handling cash during trips.
Cover vehicle maintenance expenses, including any repairs, routine servicing, and spare parts, using business fleet cards. Assign payments to specific vehicles, ensuring smooth operations and accurate expense tracking.
Manage business travel expenses for drivers and fleet personnel effortlessly. Prepaid fleet cards allow businesses to cover airfare, local transportation, and other travel-related costs while maintaining full visibility into spending.
Cover food and lodging expenses for drivers on long trips with prepaid fleet cards. Set spending limits, track transactions in real time, and eliminate the hassle of reimbursements or out-of-pocket expenses.
Use prepaid fleet cards for insurance payments, ensuring policies stay active without any payment delays. Automate recurring payments, and maintain compliance with business policies and regulations.
Consistently rated at the top
We have been consistently rated at the top as a leader in AP automation, expense management, and procurement by our customers.
We are committed to provide modern financial solutions to startups and enterprises with the best customer experience and smooth implementation across your organization ensuring compliance and productivity.
Learn more about Volopay
Volopay combines approvals, corporate cards, bill payments, expense reimbursements and accounting automation into one single platform.
Corporate cards
Equip your team with powerful corporate cards and advanced spend controls. Distribute company funds securely across departments, oversee operational costs, and manage business expenses effortlessly, anytime, from anywhere.
Virtual cards
Generate instant virtual corporate cards for one-time and recurring payments. Set up the recurring frequency and expiry dates to automate all your subscription payments.
Get the highest protection against fraud by allowing you to block or freeze your virtual cards to protect your funds against online threats.
Physical cards
Is using a single business credit card for all expenses creating a bottleneck situation for your company? Streamline your cash flow with a smarter spending option.
Entrust your team with sleek physical corporate cards for effortless payments. Set customized expense rules on every card per your policy and we’ll help you enforce them.
Bring Volopay to your business
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FAQs on business fleet cards
Yes, prepaid cards can serve as a flexible alternative to business fleet cards. They allow employees to cover all types of fleet-related expenses while providing businesses with real-time tracking and control, and automated business payments for effortless fleet expense management.
Businesses should consider offering prepaid fuel cards to employees as they provide a convenient, secure way to pay for fuel during work travel. These fleet cards cards help companies track and manage fuel expenses efficiently while preventing out-of-pocket payments by employees.
Yes, businesses can set spending limits and usage controls on prepaid fleet cards. These cards allow real-time tracking and can be restricted to specific expense categories such as fuel, tolls, and maintenance.
Prepaid cards help logistics companies manage finances more effectively by controlling expenses on fleet expenses. With spending limits, real-time tracking, and automated payments, they boost efficiency, reduce manual work, and enhance transparency and cost control.
Yes, prepaid cards can be used at most fuel stations and toll booths, offering a convenient and cashless payment method. They also help businesses track travel expenses more efficiently and manage fleet spending with greater control.
Volopay prepaid cards include features like real-time tracking, spending limits, instant card freezing, and fraud protection, helping businesses secure funds and prevent unauthorized fleet-related expenses.
Yes, businesses can assign individual Volopay prepaid cards to their drivers. These cards simplify fuel, toll, and travel expense management with built-in spending controls, real-time tracking, and streamlined oversight for smooth fleet operations.
Yes, Volopay prepaid cards work smoothly with accounting software. Transactions are synced automatically, minimizing manual work and ensuring precise expense tracking. Custom rules can be set for easy categorization, simplifying financial management.