Simplify AP with vendor invoice management system
Volopay’s vendor invoice management system transforms accounts payable for Canadian businesses by centralizing everything in one easy-to-use platform. From uploading invoices to automating approvals and payments, it offers a clear and efficient solution for finance teams.
With real-time tracking, multi-level approvals, and seamless integrations, you can reduce manual work, eliminate errors, and improve cash flow management. Volopay makes invoice management quick, simple, and stress-free for Canadian startups and enterprises alike.
Centralized invoice processing and approval
Handle every step of the invoice process within Volopay’s vendor invoice management system. The platform centralizes invoice submissions, automates routing to the right people, and speeds up approvals.
Review, approve, or reject invoices instantly, cutting out delays and fostering better teamwork while reducing the need for lengthy email chains.
Sync all of your transactions
Volopay’s vendor invoice management software integrates effortlessly with Canadian accounting tools like Xero, QuickBooks, and Netsuite, ensuring all transactions sync in real time.
This eliminates data mismatches, keeping your financial records accurate and up to date at all times.
Effective vendor management
Manage vendor details, track payment terms, and build strong supplier relationships with Volopay’s vendor invoice management system. Store all vendor information in one place, set preferred payment schedules, and avoid late payments with automated reminders and approvals.
Customize multi-level approvals
Tailor approval workflows with multi-level, conditional approvals to suit your Canadian business structure.
Volopay’s invoice management tool ensures the right people sign off on invoices at the right time, preventing unauthorized payments and ensuring compliance with internal policies.
One-click matching and payment
Volopay’s vendor invoice management software automates matching invoices, purchase orders, and receipts, eliminating manual work.
The platform matches invoices to payment records with precision, and you can pay invoices with just one click, making payments quick and hassle-free.
Track all spends in real-time
Gain full visibility into your accounts payable process with Volopay’s real-time spend tracking feature. Monitor invoice statuses, track payments, and access detailed cash flow reports for proactive financial planning.
Enable early payment processing
Boost cash flow by setting up early payment cycles with Volopay’s vendor invoice management software. Secure better payment terms and rewards for paying promptly.
Automate payment schedules to align with your financial goals, enhancing your organization’s reputation and vendor relationships.
Financial stack for business
No more switching between multiple bank accounts and tools to run your Canadian business. Volopay combines powerful software with all the banking services you need, creating a cutting-edge financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
Seamless invoice matching with Volopay’s Magic Scan
Automated data retrieval
Volopay’s Magic Scan automatically extracts key invoice details quickly, reducing manual data entry and streamlining the invoice management process.
Instant alerts
Magic Scan notifies you instantly of any mismatches or issues, improving oversight and helping avoid costly financial mistakes.
Reliable document matching
The vendor invoice management software ensures invoices match their corresponding purchase orders perfectly, minimizing discrepancies and speeding up approvals.
Process multiple invoices
Easily process multiple invoices at once with seamless bulk submission, saving time and boosting efficiency with your vendor invoice management solution.
Why Volopay?
Our customers consistently rate us as a leader in AP automation, expense management, and procurement.
We’re dedicated to providing modern financial solutions for Canadian startups and enterprises with exceptional customer experiences and seamless implementation.
Learn more about Volopay
Volopay combines approvals, corporate cards, bill payments, expense reimbursements, and accounting automation into one platform.
Virtual cards
Volopay’s virtual cards help Canadian businesses manage spending securely, offering tight control over expenses and enhanced security for invoice management needs.
Vendor payouts
Volopay’s vendor invoice management software simplifies vendor payments with multi-currency support and automated scheduling, improving efficiency and building stronger vendor relationships.
Multi-level approvals
Volopay’s multi-level approvals streamline the expense approval process, increasing accountability and reducing the risk of fraud in your invoice management system.
Automate accounting
Volopay’s vendor invoice management software automates accounting tasks by integrating with your existing systems, reducing manual data entry and speeding up financial reporting.
Bring Volopay to your business
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FAQs
Volopay’s vendor invoice management system simplifies international vendor payments with a multi-currency platform, low conversion fees, and compliance with local regulations.
Yes, Volopay offers custom multi-level approval workflows, ensuring all invoices and expenses are reviewed and authorized, improving accountability and reducing fraud risks.
Yes, Volopay’s vendor invoice management solution reduces errors with automated data extraction and error detection alerts, improving accuracy and efficiency.
Yes, Volopay’s supplier invoice management system provides real-time insights into pending invoices, ensuring timely payments and strong vendor relationships.
Yes, Volopay supports bulk invoice uploads, streamlining workflows and reducing admin tasks for faster vendor payment reconciliation.
Volopay simplifies invoice reconciliation by automatically matching invoices with purchase orders and payments, flagging discrepancies for quick resolution.
Volopay’s vendor invoice management software provides cash flow statements, vendor payment summaries, and custom expense reports for valuable financial insights.
Yes, Volopay’s invoice management tool uses automated checks to detect and flag duplicate invoices during processing, preventing unauthorized payments and ensuring accurate records.
Volopay’s invoice management software simplifies recurring invoices by allowing you to set automated payment schedules, streamlining cash flow management.
Yes, Volopay’s vendor invoice management solution lets you create custom payment workflows tailored to each department’s needs, boosting efficiency.