Expense management software that’s simple, quick, and secure
Volopay’s expense management software simplifies financial processes for Canadian businesses, giving you control over spending while letting your team focus on their work.
Smart corporate cards
Say goodbye to slow expense claim approvals with Volopay’s smart corporate cards. Employees can make purchases, and expenses are automatically categorized and synced to your accounting system, making corporate expense management a breeze for Canadian businesses.
Instant virtual cards
Create virtual cards with unique numbers for secure online payments. Assign cards for specific subscriptions or payments, set limits, and freeze or block them as needed, giving you tight control with corporate expense management software.
Physical cards
Issue customized physical cards for employees on the go. Set spending rules to track payments, limit merchants or amounts, and tie expenses to specific departments or projects, all within Volopay’s employee expense management software.
Expense management software to streamline reimbursements
Paid for a business expense yourself? Volopay’s employee expense management software makes reimbursing incidentals, cash, mileage, or other non-card expenses simple.
Submit claims quickly, attach receipts, add notes, and streamline approvals. Reimbursements go straight to employee bank accounts with one click.
Virtual cards for subscription payments
Generate instant virtual cards for secure online payments, keeping your company’s bank account safe.
Use single-use burner cards for one-time payments or recurring cards to manage subscriptions from one dashboard, avoiding forgotten subscriptions or duplicate payments with corporate expense management software.
Multi-level approvals for expense management
Build custom approval workflows with Volopay’s expense management software, directing expenses to one or more approvers in any order. Block specific merchants or set spending limits to prevent overspending.
Create policies for departments or projects, with workflows that automatically move to the next approver if someone’s unavailable, ensuring smooth corporate expense management.
Effortless expense management at your fingertips!
Monitor spending in real-time
Get instant insights into every transaction’s details—where, when, and why—with Volopay’s expense management system, bringing clear transparency to your Canadian business.
Receive push notifications for transactions, approve or schedule payments in advance, and use the mobile app to scan and upload receipts or invoices on the go.
Control spend before it happens
Stop out-of-policy expenses with Volopay’s corporate expense management software. Set company-wide policies or custom rules for departments and budgets.
Smart corporate cards automatically decline non-compliant transactions. Block specific merchants, allow only approved ones, or set limits for reimbursement claims to manage employee expenses effectively.
Employees can request funds on the go
Protect company funds with multi-level approval policies for every card, using employee expense management software. Employees can request funds on the go, and approvers can approve or deny instantly.
Monitor vendor payments with a maker-checker policy for full compliance, ensuring robust corporate expense management for Canadian businesses.
Seamless integration with accounting software
Volopay’s corporate expense management software connects effortlessly with leading Canadian accounting platforms.
Real-time data syncing eliminates manual entries, reducing errors and keeping records up to date. This streamlined flow of financial data simplifies accounting and supports accurate financial management.
Automate your business expense management with Volopay
Automated reconciliation for financial accuracy
Ensure accuracy with Volopay’s automated reconciliation feature. The expense management system matches expenses against bank statements and receipts, instantly flagging discrepancies.
This corporate expense management automation saves time, reduces errors, and provides reliable data for decision-making in Canada.
Streamlined payroll management
Volopay’s corporate expense management software simplifies payroll by automating expense tracking, ensuring accurate and timely payroll execution.
Integrating expense data into payroll ensures compliance and reduces admin tasks, freeing your Canadian team for strategic work that drives growth.
Financial stack for business
No more switching between multiple bank accounts and tools to run your Canadian business. Volopay combines powerful software with all the banking services you need, creating a cutting-edge financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
Flexible expense solutions for all business sizes
Volopay’s expense management system simplifies expense tracking and budgeting for Canadian startups, helping founders manage limited resources effectively.
Automated processes eliminate manual tasks, allowing teams to focus on growth and strategic goals with business expense management software.
Volopay’s expense management software streamlines approval workflows and provides real-time spending visibility for Canadian small businesses.
The user-friendly interface ensures teams can manage expenses without complex setups, cutting costs and improving cash flow with corporate expense management software.
Canadian large enterprises benefit from Volopay’s advanced corporate expense management software, featuring multi-level approvals, accounting integrations, and detailed analytics.
Customizable policies support global teams, ensuring compliance and financial control across departments.
Real-time expense tracking for complete financial transparency
Track expenses instantly across teams
Monitor expenses in real time across teams with Volopay’s expense management system.
From small startups to large Canadian organizations, the platform captures every transaction as it happens, ensuring complete visibility for corporate expense management.
Instant expense alerts for every transaction
Stay in control with instant alerts for every transaction. Volopay’s corporate expense management software notifies you in real time when expenses are made, helping you spot unauthorized or unexpected charges quickly.
Budget control with live data
Manage budgets effectively with live data from Volopay’s corporate expense management software.
Get up-to-date insights into spending against allocated budgets, allowing you to adjust plans and avoid overspending with ease for your Canadian business.
Approval policies to ease reimbursement and expense processes
Pre-approval expense policy
Set a pre-approval policy to ensure expenses are authorized before they’re incurred.
Employees submit requests, and managers approve them in advance, aligning spending with company budgets using software for expense management.
Auto-approval expense policy
For small or recurring expenses, Volopay’s auto-approval policy allows automatic approval based on set criteria.
This saves time on low-value or routine expenses while maintaining control with corporate expense management software.
Multi-level approval policy
Large Canadian organizations benefit from Volopay’s multi-level approval process, where expenses pass through multiple authorization levels based on hierarchy.
This ensures thorough scrutiny for significant expenses, enhancing accountability with software for expense management.
Maker-checker policy
The maker-checker policy ensures no single person controls an expense.
One employee submits, and another verifies and approves, safeguarding against errors or fraud with employee expense management software.
Seamless expense management at your fingertips!
Why opt for Volopay’s corporate expense management solution?
Faster reimbursements with minimal manual effort
Volopay speeds up reimbursements by automating expense submissions and approvals.
Employees submit receipts and track claims in real time, while finance teams process them quickly with minimal effort, reducing delays with employee expense management software.
Expense management tailored for global operations
Volopay’s platform handles multi-currency transactions, cross-border payments, and regional tax regulations for Canadian businesses with global operations.
Track and manage expenses seamlessly across regions, keeping financial data consolidated with corporate expense management software.
Dedicated support for smooth onboarding experience
Volopay provides personalized onboarding support to ensure a seamless transition for Canadian businesses.
Our team assists with setup, training, and ongoing support, helping you maximize the benefits of our expense management solution.
Simplified expense reporting for smarter decisions
Generate detailed reports effortlessly with Volopay’s corporate expense management software.
Insightful analytics help track spending trends, improve compliance, and reduce audit risks for data-driven decisions
Custom approval policies tailored to your needs
Customize approval workflows to match your internal processes with Volopay’s business expense management software.
From pre-approvals to multi-level or auto-approvals, ensure every expense aligns with your company’s policies.
Full control over corporate spend in one dashboard
Volopay’s corporate expense management software offers real-time visibility over all expenses.
Monitor spending patterns, set budgets, and enforce limits from one dashboard, ensuring complete control across teams and departments.
Consistently rated at the top
Our customers consistently rate us as a leader in accounts payable automation, expense management, and procurement.
We’re committed to providing modern financial solutions for Canadian startups and enterprises with exceptional customer support and seamless implementation.
Learn more about Volopay
Volopay combines approvals, corporate cards, bill payments, expense reimbursements, and accounting automation into one platform tailored for Canadian businesses.
Multi-level approvals
Volopay’s customizable multi-level approval system ensures expenses are thoroughly vetted. Set multiple approval layers based on expense value, department, or team, enhancing accountability and compliance with corporate expense management software.
Employee reimbursement
Volopay simplifies employee reimbursements with an automated process. Employees submit expenses easily, and managers approve or reject with one click, ensuring fast, accurate reimbursements with employee expense management software.
Subscription management
Track all business subscriptions in one place with Volopay’s subscription management feature. Monitor recurring payments, avoid unnecessary charges, and align subscriptions with your budget using corporate expense management software.
Real-time visibility
Volopay offers real-time visibility into corporate spending, letting you monitor transactions instantly. Access expense data to make informed decisions and prevent overspending with corporate expense management software.
Bring Volopay to your business
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FAQs
Volopay’s real-time data and analytics let you monitor spending trends and forecast expenses accurately. Customizable budgets and instant insights help allocate funds efficiently, supporting financial health with business expense management software.
Yes, Volopay supports multi-currency transactions and cross-border payments, simplifying international expense management. The corporate expense management software handles various currencies and tax regulations for seamless global operations.
Volopay ensures security with two-factor authentication, encrypted data storage, and permission-based access controls. These measures protect sensitive financial information, maintaining high security and compliance standards with software for expense management.
Yes, Volopay’s expense management system tracks employee expenses in real time, giving managers instant visibility. Monitor transactions as they happen to ensure accurate financial control and prevent unauthorized spending.
Volopay lets you set custom approval workflows, spending limits, and expense categories to align transactions with corporate policies. Automated alerts and real-time tracking reduce policy violations with corporate expense management software.
Volopay simplifies vendor payments by allowing direct payments from the platform. Automated schedules and accounting integrations ensure timely, accurate payments, with full tracking for easy reconciliation using corporate expense management software.
Volopay’s expense management software supports custom workflows, including pre-approvals, multi-level approvals, auto-approvals, and maker-checker systems. These ensure expenses are reviewed appropriately with software for expense management.
Yes, Volopay’s mobile app lets employees submit expenses, upload receipts, and track spending on the go. Managers can approve or reject expenses in real time, ensuring efficient expense management from anywhere.
Volopay’s employee expense management software speeds up reimbursements with automated approvals and instant claim submissions. Once approved, reimbursements are processed quickly, minimizing delays for employees.
Volopay’s business expense management software offers a simple setup process, supported by a dedicated onboarding team. Seamless integrations and a user-friendly interface ensure quick adoption with minimal technical challenges.