Manage out-of-pocket expenses with reimbursement software
Volopay’s employee expense reimbursement software makes it easy for Canadian employees to submit claims by snapping a receipt and sending it for review.
Manage out-of-pocket expenses and card spending efficiently within one expense management software platform.
Consolidate out-of-pocket expenses
Volopay’s expense reimbursement system tracks reimbursements for incidentals, cash, mileage, and other expenses against budgets, providing real-time updates for accurate corporate expense management in Canada.
Quick reimbursements
Add employee bank details and pay reimbursements directly to their accounts with one click, streamlining the process with employee expense management software for Canadian businesses.
Smooth integration
Sync reimbursements to your Canadian accounting software to reduce expense-processing costs and boost efficiency with corporate expense management software.
Complete visibility and control
Track every expense claim and reimbursement in real time with Volopay’s employee reimbursement software.
Both employees and admins receive push notifications and updates on the approval process, ensuring no delays in reimbursements for Canadian businesses.
Strengthened policy compliances and checks
Ensure expense policies are followed with Volopay’s employee expense reimbursement software.
Non-compliant claims are automatically declined, and mandatory fields ensure correct information reaches approvers, streamlining the workflow for Canadian businesses.
Advanced multi-level approval queues
Design custom approval workflows with Volopay’s employee expense reimbursement software to route claims automatically.
Account for absences to prevent delays, and allow approvers to request additional details for policy compliance.
Experience hassle-free reimbursements with Volopay
Centralized platform for speedy claims
Volopay’s reimbursement module is integrated into the employee reimbursement software, letting Canadian employees submit claims from the same platform used for payments.
Admins and managers can access all submissions—staff expenses, reimbursements, bill payments, and card transactions—from one dashboard, available on both web and mobile.
Expense categorization for reimbursements
Volopay’s employee expense reimbursement software lets employees categorize expenses like travel, meals, or supplies for easy tracking.
This organizes spending, helps managers analyze patterns, and ensures policy compliance, speeding up reimbursements and reducing admin work with a user-friendly interface.
Receipt scanning using OCR technology
Volopay’s OCR technology simplifies receipt submission for Canadian employees. Scan receipts via the mobile app, and details like date, amount, and merchant are extracted automatically, reducing errors and saving time.
Scanned receipts are securely stored and linked to claims, ensuring easy retrieval for audits with expense reimbursement software.
Financial stack for business
No more switching between multiple bank accounts and tools to run your Canadian business. Volopay combines powerful software with all the banking services you need, creating a cutting-edge financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
Reimbursement solutions for businesses of all sizes
Volopay’s reimbursement solution supports Canadian startups with flexible, efficient employee expense reimbursement software.
Employees submit requests via the app for quick turnaround, avoiding cumbersome processes and enabling focus on rapid growth.
Volopay streamlines reimbursements for Canadian small businesses with automated expense reimbursement systems and categorization.
The intuitive interface empowers employees to submit claims easily, letting owners control spending while focusing on core tasks.
Volopay’s comprehensive employee reimbursement software scales for Canadian large enterprises with multi-level approvals and advanced reporting.
Seamless integration with financial systems provides centralized control and visibility, optimizing reimbursements across departments.
Real-time reimbursement tracking with Volopay
Instant claim status updates for employees
Volopay’s employee reimbursement software provides instant claim status updates, notifying Canadian employees via the app when claims are pending, under review, or completed.
This transparency reduces uncertainty and builds trust around reimbursement timelines.
Track reimbursements across departments
Monitor reimbursements across departments with Volopay’s employee reimbursement software.
View claims by department to gain insights into spending patterns, ensure budget compliance, and streamline resource allocation for efficient expense management in Canada.
Dashboard visibility for admins and managers
Volopay’s intuitive dashboard gives Canadian admins and managers clear visibility into the reimbursement process.
Access metrics like total claims, approval rates, and processing times for informed decisions, enhancing accountability and efficiency in corporate expense management.
Streamline your entire reimbursement process
Why choose Volopay for employee reimbursements?
Speed up approval cycles with automation
Volopay’s employee reimbursement software automates approval workflows, allowing managers to review and approve claims quickly.
This reduces time from submission to payment, maintaining cash flow and ensuring prompt reimbursements for Canadian businesses.
Minimize human errors in reimbursement processing
Volopay minimizes errors with automated data entry via OCR receipt scanning.
This ensures accurate claim processing, reducing disputes and enhancing compliance with employee expense management software.
Boost employee satisfaction with instant payments
Timely reimbursements boost employee satisfaction. Volopay’s employee reimbursement system enables instant payments post-approval, showing employees their financial well-being is valued.
Reduce administrative work for finance teams
Volopay’s automation, including categorization and claim tracking, reduces admin tasks for Canadian finance teams.
This frees them for strategic work, improving resource allocation and financial management with employee expense management software.
Simplify reimbursement audits with detailed logs
Volopay simplifies audits with detailed transaction logs for all reimbursements.
Every expense is documented, making compliance easy and building stakeholder confidence with employee expense reimbursement software.
Track expenses by category for better insights
Volopay’s expense reimbursement system lets you track expenses by category, providing insights into spending patterns.
This informs budgeting and resource allocation, improving financial outcomes with corporate expense management software.
Why Volopay?
Our customers consistently rate us as a leader in accounts payable automation, expense management, and procurement.
We’re committed to providing modern financial solutions for Canadian startups and enterprises with exceptional customer support and seamless implementation.
Learn more about Volopay
Volopay combines approvals, corporate cards, bill payments, expense reimbursements, and accounting automation into one platform tailored for Canadian businesses.
Multi-level approvals
Volopay’s employee reimbursement system includes a robust multi-level approval system, allowing customized workflows to ensure claims are reviewed by the right people.
This maintains control, enhances accountability, and streamlines the reimbursement process.
Real time visibility
Volopay’s employee expense reimbursement software offers real-time visibility into reimbursement processes.
Canadian employees and managers track claim statuses instantly, improving communication and trust.
Corporate travel
Volopay simplifies corporate travel expense management. Employees submit travel costs like flights and accommodations, ensuring accurate tracking and budget control with corporate expense management software.
Accounting automation
Volopay automates accounting tasks, reducing manual entries and errors. Seamless syncing with Canadian financial systems enhances expense tracking, reporting, and reconciliation for better decision-making with corporate expense management software.
Customer stories
Volopay provides your business with the perfect financial control center. Don't take our word, let our customers tell you how we empower their organization.
Volopay helped BukuWarung in managing their expenses across different countries.
Volopay helped Deputy smoothly integrate with an accounting system.
Using Volopay, AdCombo eliminated the hurdles of cash flow management.
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FAQs
Volopay’s employee reimbursement system cuts processing times by automating workflows, streamlining approvals, and providing instant claim updates. This minimizes manual work and speeds up reimbursements for efficient corporate expense management.
Yes, Volopay’s mobile app lets Canadian employees submit reimbursement claims easily. Upload receipts, categorize expenses, and track statuses in real time for a convenient experience with employee expense management software.
Volopay ensures accuracy with OCR for receipt scanning and automated data entry. These features minimize errors, ensuring claims align with company policies using employee expense reimbursement software.
Yes, Volopay supports bulk approvals, letting managers review and approve multiple reimbursement claims at once. This streamlines workflows and reduces admin tasks with employee expense management software.
Volopay’s expense reimbursement software simplifies travel expenses by letting employees submit costs for flights, accommodations, and meals. Expenses are categorized for accurate tracking and policy compliance with corporate expense management software.
Yes, Volopay’s employee expense reimbursement software supports international employees, handling multiple currencies and local regulations for seamless expense submissions and compliance with corporate expense management software.
Yes, Volopay’s expense reimbursement system flags potential duplicate claims during submission, prompting review to prevent overpayments and ensure accurate records with employee expense management software.
Yes, Volopay provides robust receipt management. Canadian employees scan and upload receipts via the app, which are securely stored and linked to claims for easy audit retrieval with expense reimbursement software.
Volopay manages reimbursements across departments with customized workflows and approval processes, ensuring efficient processing and budget compliance with employee expense management software.
Volopay’s employee reimbursement software uses advanced encryption and secure data storage, adhering to strict compliance standards to protect sensitive financial data and ensure a reliable process for Canadian businesses.