Streamline your AP with accounts payable management software
Volopay’s accounts payable software simplifies bill payments, vendor payouts, and invoice handling for Canadian businesses. With customizable approval processes and instant data access, you maintain complete oversight of your accounts payable process, saving time and reducing stress.
This all-in-one accounts payable management software centralizes invoice processing and approvals on one user-friendly platform. It automates repetitive tasks, minimizes errors, and streamlines vendor invoice management, designed to suit your Canadian business needs perfectly.
Seamless invoice processing
Volopay’s accounts payable management software makes it easy to process, submit, and approve invoices. Our AP automation software provides real-time tracking of every payment approval, keeping you informed at every step.
Using optical character recognition (OCR) technology, you can scan invoice details, split expenses into multiple categories, and upload invoices in bulk. This saves valuable time, making invoice processing quicker and more efficient for your team.
Simplified vendor management
With Volopay’s Bill Pay feature, paying vendors in over 130 countries is simple and cost-effective. Request vendor information via email, add or remove vendors with ease, and assign them to specific departments or projects.
Customize payment approvals to match your business needs using our accounts payable software. Plus, access your complete vendor payment history on a single, intuitive dashboard for effortless tracking.
Automated invoice processing with OCR
Volopay’s Magic Scan leverages advanced OCR technology to revolutionize invoice handling. Our accounts payable software automatically captures and processes invoice details, ensuring a smooth and efficient invoicing workflow.
Magic Scan extracts key information like vendor names, invoice numbers, and expense details with high accuracy. The software improves over time by learning from past data, reducing errors and delivering a dependable invoicing process for Canadian businesses.
Single portal for managing payments
Volopay centralizes invoice tracking, allowing you to manage everything from one platform. Automated approval workflows ensure no payment is processed without proper authorization, reducing the risk of duplicate payments.
Once a payment is completed, it syncs seamlessly with your accounting software, minimizing errors in your accounts payable process and keeping your financial records accurate and up to date.
Supercharge your AP process with our advanced software solution
Real-time tracking of spends
Monitor all purchase orders and supplier invoices on one platform. You’ll have clear visibility into who spent what and why, bringing transparency to your business expenses.
Easily access your full Bill Pay history and sync payment records with your accounting software. The system automatically flags duplicate payments, ensuring every expense is properly accounted for.
Streamline vendor payouts
Assign virtual cards with expiry dates to vendors for online purchases and track all vendor payments from one dashboard. With our accounts payable management software, you can schedule vendor payouts and automate recurring payments to save time.
Link project-specific payments to the correct project for accurate tracking. Even payments made outside Volopay can be recorded and reflected on the platform for complete visibility.
Automated accounting integrations
Volopay integrates smoothly with popular Canadian accounting software, allowing expenses to flow into your books effortlessly. This speeds up bookkeeping by up to 10 times.
Set advanced rules to automate expense categorization and accounting triggers. Sync all accounts payable activities continuously with your accounting software, with your full sync history readily available.
Streamline your AP process for enhanced efficiency
Transparent pricing
Paying international vendors? Volopay offers some of the lowest foreign exchange rates for cross-border payments, helping Canadian businesses save money.
No need to manage multiple accounts for global payments. Enjoy affordable fees and competitive rates to centralize all your vendor payments in one place.
Customized multi-level approvals
Create tailored multi-level approval workflows with our accounts payable software to ensure every payment is thoroughly reviewed. Route payments to one or more approvers in any order you prefer.
Each department or project can have its own approval policy. Combined with the expense comment feature, you’ll gain full transparency on every payment, no matter where it’s made.
Financial stack for business
Say goodbye to juggling multiple bank accounts and tools to run your Canadian business. Volopay combines powerful software with all the banking services you need, creating a cutting-edge financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
Volopay's AP software for increased efficiency
Optimized workflow
Volopay’s accounts payable software simplifies invoice processing, making your accounts payable workflow smoother and more efficient.
Eliminate manual data entry and enjoy a straightforward process that your entire team can easily adopt.
Minimized manual labor
Cut down on time-consuming manual tasks with our accounts payable management software.
This frees up your team to focus on high-priority work that drives your Canadian business forward, boosting productivity and efficiency.
Regulatory compliance
Rest easy knowing Volopay’s accounts payable software helps ensure compliance with Canadian financial regulations.
The system automatically flags suspicious invoices or payment requests, sending alerts to maintain compliance and protect your business.
Comprehensive transaction logs
Every transaction made through Volopay’s accounts payable software is automatically logged, providing easy access to detailed records.
View comprehensive transaction details in just a few clicks for complete expense transparency.
Reduced paper usage
Go green with Volopay’s accounts payable automation platform.
Switching to a paperless system reduces paper usage, cuts costs, and streamlines storage, benefiting both your business and the environment.
Quicker invoice processing
Speed up invoice processing with our accounts payable software.
Eliminate slow, manual tasks and ensure timely payments for all your invoices, keeping your vendors happy and your operations running smoothly.
Manage receipts easily with Volopay's Magic Scan
Volopay’s Magic Scan feature makes receipt management quick, easy, and fully automated for Canadian businesses.
Instantly scan and capture data
Magic Scan instantly scans your receipts, extracting key details like amounts, dates, and vendor information automatically.
This helps in eliminating manual processes like data entry, saving time and reducing errors for your team.
Automated receipt matching
Magic Scan matches receipts to the correct transactions with precision, ensuring every expense is properly accounted for.
This accuracy keeps all your financial records accurately organized and makes audits transparent and straightforward.
Real-time receipt uploads
Employees can upload receipts in real time using the Volopay mobile app.
Once scanned, receipts are linked to the relevant transaction in our accounts payable automation software, providing instant visibility for finance teams.
Scalable AP automation tailored for startups to enterprises
Volopay helps Canadian startups streamline operations by automating manual tasks, managing vendor payments, and tracking expenses.
This saves time, reduces errors, and lets founders focus on growing their business without financial admin headaches.
Small Canadian businesses benefit from streamlined approval workflows, real-time expense tracking, and better budget control with Volopay.
Our accounts payable software simplifies cash flow management, helping businesses stay financially healthy.
For large Canadian enterprises, Volopay’s robust AP automation software handles high transaction volumes and complex processes with ease.
Custom approval hierarchies, accounting system integrations, and enhanced security provide enterprise-level control and efficiency.
How to use Volopay accounts payable software?
Onboarding and setup
Get started by setting up the system and onboarding your accounts payable team.
Customize settings to match your Canadian business needs, and Volopay will simplify your existing processes.
Invoice receipt and capture
Use Volopay's Magic Scan feature to scan invoices and capture data instantly, eliminating manual entry errors.
Volopay's accounts payable software automatically records invoice details with just a few clicks.
Invoice approval
Route invoices through approval workflows to ensure accurate payments.
Verify invoice sources carefully to avoid fraudulent or fake invoices, keeping your finances secure.
Invoice processing
Process verified invoices quickly to ensure timely vendor payments.
Use 3-way matching in the accounts payable software to speed up the payment process.
Payment processing
Once an invoice is approved, you can move to payment processing.
Create, schedule, and authorize payments seamlessly through Volopay’s accounts payable management software on a single dashboard.
Reporting and analytics
Generate accounts payable reports quickly using the software’s automation features.
Use the dashboard to analyze data and track spending patterns, regularly reviewing expenses to optimize your financial processes.
Vendor management
Managing multiple vendors is simple with Volopay’s accounts payable software.
Automatically compile and store all your vendor details on one platform for streamlined access and efficient management.
Archiving and compliance
Keep your accounts payable records safe with a standardized archiving process, ensuring you’re always audit-ready.
Volopay stores all critical information in one place, simplifying compliance and record-keeping.
Why Volopay?
Our customers consistently rate us as a leader in AP automation, expense management, and procurement.
We’re dedicated to providing modern financial solutions for Canadian startups and enterprises, delivering exceptional customer experiences and seamless implementation to ensure compliance and productivity.
Learn more about Volopay
Volopay brings together approvals, corporate cards, bill payments, expense reimbursements, and accounting automation in one platform.
Invoice management
Volopay’s invoice management system automates the entire process, from receipt to approval and payment. It helps Canadian businesses track invoices, set up approval workflows, and ensure timely payments, reducing manual effort and errors.
Vendor payouts
Volopay simplifies vendor payouts with multi-currency support and automated payment scheduling. Pay vendors globally in their preferred currency through our comprehensive AP automation software, boosting efficiency and strengthening vendor relationships.
Bring Volopay to your business
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FAQs
Volopay’s accounts payable software makes setting up and managing recurring vendor payments easy. Create custom schedules for automated payments and receive timely notifications to stay on top of everything, ensuring smooth operations for Canadian businesses.
Volopay’s accounts payable management software quickly identifies invoice discrepancies and offers a clear dispute resolution process. Integrated approval workflows allow your finance team to resolve issues promptly, keeping payment records accurate.
Yes, Volopay allows real-time tracking of payment approvals. The platform provides clear visibility into every step of the approval process, ensuring transparent accounts payable management for Canadian businesses.
Volopay’s accounts payable software supports auditing and compliance with detailed transaction logs, accurate receipt matching, and automated record-keeping. This ensures compliance with Canadian financial regulations and simplifies audit preparation.
Volopay is highly scalable, offering flexible tools that grow with your Canadian business. Whether you’re a small startup or a large enterprise, the platform’s accounts payable management features adapt to support seamless expansion.
Yes, Volopay’s accounts payable software automatically organizes expenses by vendor type, keeping your financial records tidy. This streamlines budgeting and reporting, making financial management efficient for Canadian businesses.
Absolutely, Volopay’s mobile app lets you manage accounts payable on the go. From scanning invoices and uploading receipts to approving payments and tracking expenses in real time, the app keeps you in control anywhere in Canada.
Yes, Volopay allows you to set automated reminders for overdue payments, helping you follow up promptly. This reduces the risk of late fees and maintains strong vendor relationships for Canadian businesses.
Yes, Volopay’s accounts payable management software provides tools to track vendor performance. Gain insights into payment histories, identify recurring issues, and assess vendor reliability to make informed decisions.
Volopay streamlines multi-department accounts payable processes with tailored approval workflows, department-specific budgets, and real-time expense tracking. This ensures smooth coordination and clear visibility across teams.