Purchasing made easy with smart procurement software
Say goodbye to time-consuming manual tasks with Volopay’s user-friendly procurement software solution.
From submitting purchase requests to processing payments, you can manage everything in just a few clicks by automating your procurement system. This saves both time and money by reducing manual workloads and eliminating costly delays, making your purchasing process smoother and more efficient.
Manage all procurement tasks in one place
Procurement doesn’t need to be complicated. With Volopay’s procurement software solution, you can handle your entire purchasing process—from purchase requests to bill payments—using a single, intuitive dashboard.
Features like supplier management, automated approvals, seamless vendor payments, and accounting integrations make everything accessible with minimal effort. Log into your Volopay dashboard to view, track, and manage all procurement tasks without any hassle.
Easily submit purchase requests
Submitting purchase requests shouldn’t be a chore for employees. Volopay’s electronic procurement software solution simplifies the process, allowing employees to quickly notify procurement managers about needed goods or services to keep business operations running smoothly.
With an automated approval workflow, the procurement team stays efficient, free from being overwhelmed by requests. This ensures both submission and review processes are quick and seamless.
Route requests for multi-level approvals
Make sure every purchase request is reviewed by the right people. Volopay offers customisable approval workflows tailored to departments or projects, ensuring only the most suitable approvers handle each request.
Every purchase or requisition is linked to the relevant department or project and automatically sent to the correct workflow, notifying only the designated approvers for a swift review process.
Centralize all your purchase orders
Managing multiple purchase orders is easy when you centralise them with Volopay’s procurement software solution. Store all your purchase orders in one digital dashboard, eliminating the worry of misplaced documents.
When it’s time to match invoices to purchase orders, simply upload your documents to the Volopay portal, and the system handles the rest, streamlining your procurement management.
Achieve procurement excellence and simplify your operations now!
Simplified contract management
Keep all vendor and supplier contracts organised without sifting through stacks of paperwork. Volopay’s search function, complete with handy filters, lets you quickly find the contracts you need in just a few clicks.
Refer back to agreements effortlessly, ensuring payments align with contract terms for a smooth procurement process.
All vendor details in one place
Store all vendor information in a single, accessible location with Volopay’s procurement software solution. No more digging through files to find bank details or contact information.
Creating vendor entries is straightforward, requiring minimal details, and adding more information is just as easy. For US-based global businesses, managing both local and overseas vendors is seamless, with every vendor linked to the appropriate department or project.
Automated invoice matching
Prevent duplicate payments, overpayments, or missed items with Volopay’s automated invoice matching. Each purchase order is automatically matched to its corresponding invoice before payment, eliminating the need for tedious manual checks.
After payments, snap a photo of the receipt to automatically match it to the invoice, ensuring accuracy and efficiency in your procurement management software.
Fully integrated expense management
Volopay’s procurement software solution integrates seamlessly with your existing tools, including direct connections to accounting software for continuous syncing.
With a quick and easy setup, all procurement expenses are automatically updated across platforms, removing the need for manual data entry. This keeps your expense records accurate and simplifies financial management.
Simplify your procurement process with Volopay today!
Easily verify received products
Ensure accuracy beyond invoice matching with Volopay’s three-way matching feature. Easily verify that received products or services match your invoice and purchase order using the procurement management software.
Snap pictures of receipts to track them effortlessly, and let Volopay’s optical character recognition (OCR) technology handle the rest, making verification quick and reliable.
Real-time tracking of budgets
Stay on top of spending with Volopay’s real-time budget tracking. Allocate budgets to departments or projects, and watch as expenses are automatically deducted in real time.
As a spend management procurement software provider, Volopay logs all purchases and monitors budgets, helping procurement teams keep every penny in check without manual effort.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
Procurement perfected, from Intake -> Pay
Purchase requisition
Employees can quickly submit purchase requisitions for goods or services needed to keep operations running, all with just a few clicks.
Review & approval
Speed up reviews with an automated approval workflow that notifies approvers instantly, ensuring requests are processed efficiently.
Send purchase orders
Transform approved requisitions into purchase orders seamlessly and send them to the right vendors with minimal effort.
Receive goods & services
Track deliveries and double-check received goods or services to ensure they match your order, keeping procurement accurate.
Invoice matching
Perform two- or three-way matches between invoices, purchase orders, and delivery receipts to ensure all expenses are correct.
Payment processing
Pay vendors on time with automated processing and reporting, guaranteeing accurate and efficient vendor payments.
One solution, endless possibilities: Volopay for various industries
Ensure healthcare operations run smoothly with Volopay’s procurement software solution.
Order and pay for essential supplies and equipment for hospitals, clinics, and other healthcare businesses, ensuring timely delivery to meet patient needs.
Stay agile in the fast-paced technology sector with Volopay’s spend management procurement software.
Automate manual tasks to boost efficiency, allowing your team to focus on innovation and meeting industry demands.
Meet tight project timelines in construction with Volopay’s centralised procurement system.
Streamline purchase requests, contracts, vendor details, and payments to keep supplies on track for successful project completion.
Deliver exceptional guest experiences in hospitality without worrying about procurement.
Volopay’s comprehensive solution streamlines the entire process, ensuring all supplies are managed efficiently from start to finish.
Avoid costly delays in logistics with Volopay’s comprehensive procurement software solution.
Process orders quickly and accurately to maintain operational efficiency and keep your supply chain running smoothly.
Keep retail operations stocked and running seamlessly with Volopay’s procurement management system.
Assign procurement tasks to the platform to avoid operational hiccups and ensure shelves are always full.
Procurement for all: Volopay’s flexible solutions for businesses of all sizes
Small businesses
Boost efficiency without expanding your team by using Volopay’s procurement management software.
Automate manual processes to free up your staff for more critical tasks, keeping operations lean and productive.
Growing companies
Scale effortlessly with Volopay’s advanced, automated procurement system that adapts to the growing demands of your business.
Enjoy quick, seamless, hassle-free procurement as your company keeps on expanding.
Large enterprises
Manage complex procurement needs with Volopay’s spend management procurement software.
Control budgeting, approval workflows, vendor management, and expense reporting across subsidiaries with ease and visibility.
Why Volopay?
Enhanced efficiency
Stop wasting time on repetitive manual tasks that slow down your team. Volopay’s procurement management software automates processes, letting employees focus on high-value work to drive business success.
Increased control
Stay in the loop with Volopay’s comprehensive procurement management system. Ensure only appropriate requests are approved and budgets remain under control with customisable workflows.
Cost savings
Eliminate overspending, late payment fees, and inefficient processes. Volopay’s automated procurement system saves hours and hundreds of pounds weekly by streamlining tasks.
Better transparency
Break down data silos with Volopay’s centralised procurement system. Every employee can access the information they need, and custom approval workflows foster accountability across the board.
Compliance & security
Ensure compliance with company policies and local regulations using Volopay’s secure platform. Features like approvals and secure logins prevent unauthorised payments, keeping your procurement safe.
Consistently rated at the top
We have been consistently rated at the top as a leader in AP automation, expense management, and procurement by our customers.
We are committed to provide modern financial solutions to startups and enterprises with the best customer experience and smooth implementation across your organization ensuring compliance and productivity.
Customer stories
Volopay provides your business with the perfect financial control centre. Don't take our word, let our customers tell you how we empower their organisation.
Volopay helped BukuWarung in managing their expenses across different countries.
Volopay helped Deputy smoothly integrate with an accounting system.
Using Volopay, AdCombo eliminated the hurdles of cash flow management.
They loved Volopay, you will too
Bring Volopay to your business
Get started now
FAQs
Yes, Volopay’s electronic procurement software centralises all supplier and vendor information, with filters to easily search and manage details, simplifying vendor management.
Yes, Volopay’s procurement management system integrates directly with ERP and accounting platforms. Set up automated syncing with a few clicks to keep financial and procurement data consistent.
Volopay ensures data security with easy-to-set-up authentication, trusted device configurations, and restricted access, minimising risks from unauthorised users.
Volopay’s procurement management software automatically routes expenses to the correct department or project approval workflow, with multiple approver levels to ensure accountability.
Absolutely, Volopay’s procurement system supports businesses of all sizes, offering scalable solutions for large enterprises with complex procurement needs.
Yes, Volopay’s procurement budgets update in real time, linking payments to departments or projects so managers can track spending instantly.