Expense management software with real time spend tracking
Volopay’s expense management software digitises and automates your financial processes, giving you control over business expenses while freeing your teams to focus on their work.
Smart corporate cards
Ditch time-consuming expense claim approvals with Volopay’s smart corporate cards. Employees swipe, and expenses are automatically coded and synced to your accounting system, streamlining corporate expense management.
Instant virtual cards
Create virtual cards with unique numbers for secure online payments. Assign separate cards for each subscription or payment, set limits, and freeze or block cards as needed, enhancing control with corporate expense management software.
Physical cards
Issue customised physical cards for employees on the move. Built-in spending rules let you track payments, restrict merchants or amounts, and link expenses to specific departments or projects, all within the employee expense management software.
Out-of-pocket expenses
Made a business payment from your own pocket? Volopay’s employee expense management software simplifies reimbursements for incidentals, cash, mileage, or other non-card expenses.
Submit claims in seconds, attach receipts, add comments, and streamline approvals. Reimburse directly to employee bank accounts with one click.
Virtual cards for managing subscriptions
Generate instant virtual cards for secure online payments, reducing risks as they’re not linked to your company’s bank account.
Use burner cards for one-time payments or recurring cards to manage subscriptions from a single dashboard, preventing forgotten subscriptions or duplicate payments with corporate expense management software.
Set advanced multi-level approvals
Design custom approval workflows with Volopay’s software for expense management, routing expenses to one or more approvers in any order. Auto-block specific merchants or set payment thresholds to prevent overspending.
Create department- or project-specific policies, with workflows that automatically shift to the next approver if someone is unavailable, ensuring smooth corporate expense management.
Effortless expense management at your fingertips!
Monitor spending in real-time
Get instant insights into every transaction’s where, when, and why, bringing unmatched transparency to your business with the expense management system.
Push notifications alert users and managers of transactions, and payments can be approved or scheduled in advance. Use the mobile app to scan and upload receipts or invoices on the go.
Control spending before it happens
Prevent out-of-policy expenses with Volopay’s corporate expense management software. Set default company-wide policies or custom rules for departments and budgets. Smart corporate cards automatically decline non-compliant transactions.
Block specific merchants, allow only approved ones, or set thresholds for reimbursement claims to manage employee expenses effectively.
Spend wisely with proactive control
Secure company funds with multi-level approval policies for every card issued, using employee expense management software. Employees can request funds on the go, and approvers can approve or deny instantly.
Monitor vendor payments through a maker-checker policy for full compliance, ensuring robust corporate expense management.
Effortless integration with accounting software
Volopay’s corporate expense management software integrates effortlessly with leading accounting platforms. Real-time data syncing eliminates manual entries, reducing errors and keeping records current.
This streamlined flow of financial data simplifies accounting and supports accurate financial management across systems.
Automate your business expense management with Volopay
Automated reconciliation for financial accuracy
Achieve pinpoint accuracy with Volopay’s automated reconciliation feature. The expense management system matches expenses against bank statements and receipts, instantly highlighting discrepancies.
This corporate expense management automation saves time, reduces errors, and provides reliable data for informed decision-making.
Streamlined payroll management
Volopay’s corporate expense management software streamlines payroll by automating expense tracking, ensuring accurate and timely payroll execution.
Integrating expense data into payroll ensures compliance and reduces admin tasks, freeing your team for strategic work that drives business growth.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
Flexible expense management solutions for all business sizes
Volopay’s expense management system simplifies expense tracking and budgeting for startups, helping founders manage limited resources effectively.
Automated processes eliminate manual tasks, allowing teams to focus on growth and strategic goals with business expense management software.
Volopay’s expense management software for small businesses streamlines approval workflows and provides real-time spending visibility.
The user-friendly interface ensures teams can manage expenses without complex setups, cutting costs and improving cash flow with corporate expense management software.
Large enterprises benefit from Volopay’s advanced corporate expense management software, featuring multi-level approvals, accounting integrations, and detailed analytics.
Customisable policies support global teams, ensuring compliance and financial control across departments.
Real-time expense tracking for full financial clarity
Track expenses instantly across teams
Monitor expenses in real time across teams with Volopay’s expense management system.
From small groups to large organisations, the platform captures every transaction as it happens, ensuring complete visibility for corporate expense management.
Instant expense alerts for every transaction
Stay in control with instant alerts for every transaction.
Volopay’s corporate expense management software notifies you in real time when expenses are made, helping you spot unauthorised or unexpected charges quickly.
Budget control with live data
Manage budgets effectively with live data from Volopay’s corporate expense management software.
Get up-to-date insights into spending against allocated budgets, allowing you to adjust plans and avoid overspending with ease.
Approval policies to streamline reimbursement and expense approval
Pre-approval expense policy
Set a pre-approval policy to ensure expenses are authorised before they’re incurred. Employees submit requests, and managers approve them in advance, aligning spending with company budgets using software for expense management.
Auto-approval expense policy
For small or recurring expenses, Volopay’s auto-approval policy allows automatic approval based on set criteria. This saves time on low-value or routine expenses while maintaining control with corporate expense management software.
Multi-level approval policy
Large organisations benefit from Volopay’s multi-level approval process, where expenses pass through multiple authorisation levels based on hierarchy. This ensures thorough scrutiny for significant expenses, enhancing accountability with software for expense management.
Maker-checker policy
The maker-checker policy ensures no single person controls an expense. One employee submits, and another verifies and approves, safeguarding against errors or fraud with employee expense management software.
Seamless expense management at your fingertips!
Why choose Volopay’s corporate expense management software?
Quicker reimbursements with less manual work
Volopay speeds up reimbursements by automating expense submissions and approvals.
Employees submit receipts and track claims in real time, while finance teams process them quickly with minimal effort, reducing delays with employee expense management software.
Expense management designed for global operations
Volopay’s platform handles multi-currency transactions, cross-border payments, and regional tax regulations for businesses with global operations.
Track and manage expenses seamlessly across regions, keeping financial data consolidated with corporate expense management software.
Dedicated support for seamless onboarding
Volopay provides personalised onboarding support to ensure a seamless transition.
Our team assists with setup, training, and ongoing support, helping you maximise the benefits of our expense management solution.
Streamlined expense reporting for better decisions
Generate detailed reports effortlessly with Volopay’s corporate expense management software. Insightful analytics help track spending trends, improve compliance, and reduce audit risks for data-driven decisions.
Customized approval policies to fit your needs
Customise approval workflows to match your internal processes with Volopay’s business expense management software.
From pre-approvals to multi-level or auto-approvals, ensure every expense aligns with your company’s policies.
Complete oversight of corporate spend in one dashboard
Volopay’s corporate expense management software offers real-time visibility over all expenses.
Monitor spending patterns, set budgets, and enforce limits from one dashboard, ensuring complete control across teams and departments.
Consistently rated at the top
We have been consistently rated at the top as a leader in AP automation, expense management, and procurement by our customers.
We are committed to provide modern financial solutions to startups and enterprises with the best customer experience and smooth implementation across your organization ensuring compliance and productivity.
Learn more about Volopay
Volopay combines approvals, corporate cards, bill payments, expense reimbursements and accounting automation into one single platform.
Multi-level approvals
Volopay’s customisable multi-level approval system ensures expenses are thoroughly vetted. Set multiple approval layers based on expense value, department, or team, enhancing accountability and compliance with corporate expense management software.
Employee reimbursement
Volopay simplifies employee reimbursements by automating the entire process. Employees can easily submit expenses through the platform, while managers can approve or reject them with a single click. This reduces manual effort and ensures that reimbursements are processed quickly and accurately.
Subscription management
Track all business subscriptions in one place with Volopay’s subscription management feature. Monitor recurring payments, avoid unnecessary charges, and align subscriptions with your budget using corporate expense management software.
Real-time visibility
Volopay offers real-time visibility into corporate spending, letting you monitor transactions instantly. Access expense data to make informed decisions and prevent overspending with corporate expense management software.
Bring Volopay to your business
Get started now
FAQs
Volopay’s real-time data and analytics let you monitor spending trends and forecast expenses accurately. Customisable budgets and instant insights help allocate funds efficiently, supporting financial health with business expense management software.
Yes, Volopay supports multi-currency transactions and cross-border payments, simplifying international expense management. The corporate expense management software handles various currencies and tax regulations for seamless global operations.
Volopay ensures security with two-factor authentication, encrypted data storage, and permission-based access controls. These measures protect sensitive financial information, maintaining high security and compliance standards with software for expense management.
Yes, Volopay’s expense management system tracks employee expenses in real time, giving managers instant visibility. Monitor transactions as they happen to ensure accurate financial control and prevent unauthorised spending.
Volopay lets you set custom approval workflows, spending limits, and expense categories to align transactions with corporate policies. Automated alerts and real-time tracking reduce policy violations with corporate expense management software.
Volopay simplifies vendor payments by allowing direct payments from the platform. Automated schedules and accounting integrations ensure timely, accurate payments, with full tracking for easy reconciliation using corporate expense management software.
Volopay’s expense management software supports custom workflows, including pre-approvals, multi-level approvals, auto-approvals, and maker-checker systems. These ensure expenses are reviewed appropriately with software for expense management.
Yes, Volopay’s mobile app lets employees submit expenses, upload receipts, and track spending on the go. Managers can approve or reject expenses in real time, ensuring efficient expense management from anywhere.
Volopay’s employee expense management software speeds up reimbursements with automated approvals and instant claim submissions. Once approved, reimbursements are processed quickly, minimising delays for employees.
Volopay’s business expense management software offers a simple setup process, supported by a dedicated onboarding team. Seamless integrations and a user-friendly interface ensure quick adoption with minimal technical challenges.