Employee expense reimbursement tool for smooth reimbursement
Volopay’s employee expense reimbursement software lets employees submit claims easily by snapping a receipt and sending it for review. Manage out-of-pocket expenses and card spending efficiently within a single expense management software platform.
Consolidate out-of-pocket expenses
Volopay’s expense reimbursement system tracks reimbursements for incidentals, cash, mileage, and other expenses against budgets, providing real-time updates for accurate corporate expense management.
Instant reimbursements
Add employee bank details and pay reimbursements directly to their accounts with one click, streamlining the process with employee expense management software.
Smooth integration
Sync reimbursements to your accounting software to reduce expense-processing costs and enhance efficiency with corporate expense management software.
Complete visibility and oversight
Track every expense claim and reimbursement in real time with Volopay’s employee reimbursement software. Both employees and admins receive push notifications and updates on the approval process, ensuring no delays in reimbursements.
Enforced policy compliance and reviews
Ensure expense policies are followed with Volopay’s employee expense reimbursement software. Non-compliant claims are automatically declined, and mandatory fields ensure correct information reaches approvers, streamlining the workflow.
Advanced multi-level approval system
Design custom approval workflows with Volopay’s employee expense reimbursement software to route claims automatically. Account for absences to prevent delays, and allow approvers to request additional details for policy compliance.
Experience hassle-free reimbursements with Volopay
Unified platform for quick claims
Volopay’s reimbursement module is integrated into the employee reimbursement software, letting employees submit claims from the same platform used for payments.
Admins and managers can access all submissions—staff expenses, reimbursements, bill payments, and card transactions—from one dashboard, available on both web and mobile.
Expense categorization for easy reimbursements
Volopay’s employee expense reimbursement software lets employees categorise expenses like travel, meals, or supplies for easy tracking.
This organises spending, helps managers analyse patterns, and ensures policy compliance, speeding up reimbursements and reducing admin work with a user-friendly interface.
Receipt scanning using OCR
Volopay’s OCR technology simplifies receipt submission. Employees scan receipts via the mobile app, and details like date, amount, and merchant are extracted automatically, reducing errors and saving time.
Scanned receipts are securely stored and linked to claims, ensuring easy retrieval for audits with expense reimbursement software.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
Reimbursement solutions tailored for small to large enterprises
Volopay’s reimbursement solution supports startups by offering flexible, efficient employee expense reimbursement software.
Employees submit requests via the app for quick turnaround, avoiding cumbersome processes and enabling focus on rapid growth.
Volopay streamlines reimbursements for small businesses with automated expense reimbursement systems and categorisation.
The intuitive interface empowers employees to submit claims easily, letting owners control spending while focusing on core tasks.
Volopay’s comprehensive employee reimbursement software scales for large enterprises with multi-level approvals and advanced reporting.
Seamless integration with financial systems provides centralised control and visibility, optimising reimbursements across departments.
Real-time tracking of reimbursements with Volopay
Instant claim status updates for employees
Volopay’s employee reimbursement software provides instant claim status updates, notifying employees via the app when claims are pending, under review, or completed.
This transparency reduces uncertainty and builds trust around reimbursement timelines.
Cross-department reimbursement tracking
Monitor reimbursements across departments with Volopay’s employee reimbursement software.
View claims by department to gain insights into spending patterns, ensure budget compliance, and streamline resource allocation for efficient expense management.
Dashboard visibility for admins and managers
Volopay’s intuitive dashboard gives admins and managers clear visibility into the reimbursement process.
Access metrics like total claims, approval rates, and processing times for informed decisions, enhancing accountability and efficiency in corporate expense management.
Streamline your entire reimbursement process
Why should companies choose Volopay for employee reimbursements?
Accelerate approval processes with automation
Volopay’s employee reimbursement software automates approval workflows, allowing managers to review and approve claims quickly.
This reduces time from submission to payment, maintaining cash flow and ensuring prompt reimbursements.
Minimize human errors in reimbursement processing
Volopay minimises errors with automated data entry via OCR receipt scanning.
This ensures accurate claim processing, reducing disputes and enhancing compliance with employee expense management software.
Improve employee satisfaction with instant payments
Timely reimbursements boost employee satisfaction. Volopay’s employee reimbursement system enables instant payments post-approval, showing employees their financial well-being is valued.
Reduce administrative tasks for finance teams
Volopay’s automation, including categorisation and claim tracking, reduces admin tasks for finance teams.
This frees them for strategic work, improving resource allocation and financial management with employee expense management software.
Streamline reimbursement audits with comprehensive logs
Volopay simplifies audits with detailed transaction logs for all reimbursements.
Every expense is documented, making compliance easy and building stakeholder confidence with employee expense reimbursement software.
Monitor expenses by category for deeper insights
Volopay’s expense reimbursement system lets you track expenses by category, providing insights into spending patterns.
This informs budgeting and resource allocation, improving financial outcomes with corporate expense management software.
Why Volopay?
We have been consistently rated at the top as a leader in AP automation, expense management, and procurement by our customers.
We are committed to provide modern financial solutions to startups and enterprises with the best customer experience and smooth implementation across your organization ensuring compliance and productivity.
Learn more about Volopay
Volopay combines approvals, corporate cards, bill payments, expense reimbursements and accounting automation into one single platform.
Multi-level approvals
Volopay’s employee reimbursement system includes a robust multi-level approval system, allowing customised workflows to ensure claims are reviewed by the right people.
This maintains control, enhances accountability, and streamlines the reimbursement process.
Real time visibility
Volopay’s employee expense reimbursement software offers real-time visibility into reimbursement processes. Employees and managers track claim statuses instantly, improving communication and trust.
Corporate travel
Volopay simplifies corporate travel expense management. Employees submit travel costs like flights and accommodations, ensuring accurate tracking and budget control with corporate expense management software.
Accounting automation
Volopay automates accounting tasks, reducing manual entries and errors. Seamless syncing with financial systems enhances expense tracking, reporting, and reconciliation for better decision-making with corporate expense management software.
Explore more about expense reimbursment
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Customer stories
Volopay provides your business with the perfect financial control center. Don't take our word, let our customers tell you how we empower their organization.
Volopay helped BukuWarung in managing their expenses across different countries.
Volopay helped Deputy smoothly integrate with an accounting system.
Using Volopay, AdCombo eliminated the hurdles of cash flow management.
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FAQs
Volopay’s employee reimbursement system cuts processing times by automating workflows, streamlining approvals, and providing instant claim updates. This minimises manual work and speeds up reimbursements for efficient corporate expense management.
Yes, Volopay’s mobile app lets employees submit reimbursement claims easily. Upload receipts, categorise expenses, and track statuses in real time for a convenient experience with employee expense management software.
Volopay ensures accuracy with OCR for receipt scanning and automated data entry. These features minimise errors, ensuring claims align with company policies using employee expense reimbursement software.
Yes, Volopay supports bulk approvals, letting managers review and approve multiple reimbursement claims at once. This streamlines workflows and reduces admin tasks with employee expense management software.
Volopay’s expense reimbursement software simplifies travel expenses by letting employees submit costs for flights, accommodations, and meals. Expenses are categorised for accurate tracking and policy compliance with corporate expense management software.
Yes, Volopay’s employee expense reimbursement software supports international employees, handling multiple currencies and local regulations for seamless expense submissions and compliance with corporate expense management software.
Yes, Volopay’s expense reimbursement system flags potential duplicate claims during submission, prompting review to prevent overpayments and ensure accurate records with employee expense management software.
Yes, Volopay provides robust receipt management. Employees scan and upload receipts via the app, which are securely stored and linked to claims for easy audit retrieval with expense reimbursement software.
Volopay manages reimbursements across departments with customised workflows and approval processes, ensuring efficient processing and budget compliance with employee expense management software.
Volopay’s employee reimbursement software uses advanced encryption and secure data storage, adhering to strict compliance standards to protect sensitive financial data and ensure a reliable process.